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- Tasks: Support Corporate Partners with diary management, travel arrangements, and client communications.
- Company: Join an award-winning Top 40 international law firm in London.
- Benefits: Enjoy hybrid working, excellent benefits, and a dynamic corporate environment.
- Why this job: Be part of a prestigious firm and work closely with senior leadership.
- Qualifications: 4+ years as a Legal PA or Executive Assistant in a law firm is essential.
- Other info: Diverse and inclusive recruitment process ensuring equal opportunity for all.
The predicted salary is between 36000 - 60000 £ per year.
An award-winning, Top 40 international law firm is looking for a highly skilled Executive Assistant to provide dedicated support to Corporate Partners in their City of London office. This is an excellent opportunity to join a prestigious firm and work closely with senior leadership in a dynamic corporate environment.
This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners within a busy Corporate team. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times.
Duties to include:
- Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
- Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
- Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
- Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
- Typing and drafting client correspondence
- Preparation of agendas, presentations and meeting papers, including print production
- Coordinating the billing process on behalf of the Fee Earners'
- Ensure all new client matter/onboarding processes are completed accurately
This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm.
The Requirements:
- Minimum 4 year's experience in a Legal PA or Executive Assistant role within a law firm (essential)
- Proven experience supporting Partners within Corporate teams
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Experience in billing, diary and inbox management, and travel coordination
Vacancy Highlights:
- Hybrid working (3 days based in the office and 2 days working from home)
- Excellent benefits package
To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Locations
Executive Assistant - Corporate in City of London, London employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Corporate in City of London, London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, especially in the corporate sector. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Focus on common questions for Executive Assistants, like how you manage multiple priorities or handle difficult situations. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and makes it easier for us to connect with you.
We think you need these skills to ace Executive Assistant - Corporate in City of London, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting corporate teams and managing diaries, as this will show us you’re the right fit for the job.
Showcase Your Skills: Don’t forget to showcase your advanced skills in Microsoft Office, especially Word, Excel, and PowerPoint. We want to see how you can use these tools to make our lives easier!
Be Detail-Oriented: Attention to detail is key in this role. When writing your application, ensure there are no typos or errors. This reflects your ability to manage important tasks accurately, which we value highly.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it, so don’t miss out on this opportunity!
How to prepare for a job interview at Birchrose Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and travel coordination, so you can confidently discuss your relevant experience.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational abilities. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your proactive approach and attention to detail, which are crucial for this position.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges an Executive Assistant might face, such as scheduling conflicts or urgent travel arrangements, and prepare thoughtful responses that showcase your ability to handle pressure.
✨Demonstrate Your Tech Savviness
Since advanced proficiency in Microsoft Office is essential, be prepared to discuss your experience with these tools. You might even want to mention any specific features or functions you’ve used to streamline processes, as this shows you're not just familiar but also skilled in using technology effectively.
