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For Companies At a Glance
- Tasks: Support the MD by managing schedules, communications, and high-level meetings.
- Company: Join a dynamic startup transitioning to an entrepreneurial institutional investor.
- Benefits: Enjoy autonomy, impact from day one, and work in a small, collegiate team.
- Why this job: Perfect for proactive individuals who thrive in fast-paced environments and want to make a difference.
- Qualifications: 3+ years of experience, exceptional organizational skills, and proficiency in Microsoft Office.
- Other info: This role offers a unique chance to shape the future of a growing company.
The predicted salary is between 36000 - 60000 £ per year.
Administrative Support
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Manage the MD’s calendar, including scheduling meetings, appointments, and events with an emphasis on prioritization and efficiency.
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Serve as the primary point of contact for internal and external communications on behalf of the MD.
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Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
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Organize and maintain confidential documents and records.
Strategic Support
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Assist in tracking and managing key projects, ensuring deadlines and deliverables are met.
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Prepare briefing documents and conduct research to support the CEO’s decision-making process.
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Act as a liaison between the CEO and key stakeholders, including board members, investors, and senior leadership.
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Attend and take minutes at high-level meetings, following up on action items as necessary.
Travel Coordination
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Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
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Ensure all travel plans align with the MD’s priorities and commitments.
Communication Management
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Screen and manage emails, calls, and correspondence to ensure the MD’s time is focused on high-priority tasks.
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Draft, edit, and proofread professional correspondence, reports, and presentations.
Event and Meeting Coordination
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Organize and manage logistics for events, conferences, and speaking engagements.
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Ensure meetings are well-structured and productive, with clear objectives and outcomes.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide dedicated support to the MD. The ideal candidate will be a strategic thinker with exceptional communication skills and the ability to anticipate the MD’s needs in a fast-paced and dynamic environment. This role is critical in ensuring the smooth operation of the MD’s professional life by managing schedules, coordinating high-level meetings, and acting as a trusted partner on administrative and strategic matters.
This role will be attractive for those who thrive on autonomy, want to have a significant impact on a business from day one and who like the idea of working in a professional startup like atmosphere, with a small collegiate team. This role presents a rare opportunity to get in on the ground floor, as the company moves from its origins as a search fund towards its aim of becoming an entrepreneurial institutional investor., * Experience: Minimum 3+ years of experience in a similar role
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Skills:
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Exceptional organizational and multitasking skills.
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Strong written and verbal communication.
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Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
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Discretion and professionalism in handling confidential information.
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Ability to work independently and prioritize effectively in a high-pressure environment.
Key Competencies
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Proactive Problem-Solving: Anticipates challenges and develops solutions to address them.
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Attention to Detail: Ensures accuracy and quality in all tasks and deliverables.
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Time Management: Balances multiple priorities with efficiency and timeliness.
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Interpersonal Skills: Builds strong relationships with internal and external stakeholders.
Required skills
- PA
Executive Assistant to Founder/MD employer: Birch Faraday Capital
Contact Detail:
Birch Faraday Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founder/MD
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being proficient in these tools will not only help you perform well in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organizational skills by preparing a mock calendar or schedule that prioritizes tasks effectively. This will give you a practical way to demonstrate your ability to manage the MD's time efficiently during the interview process.
✨Tip Number 3
Research the company’s current projects and strategic goals. Understanding their direction will allow you to speak knowledgeably about how you can support the MD in achieving these objectives, making you a more attractive candidate.
✨Tip Number 4
Prepare examples of how you've successfully managed high-pressure situations in the past. Being able to articulate your problem-solving skills and attention to detail will resonate well with the expectations for this role.
We think you need these skills to ace Executive Assistant to Founder/MD
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organizational skills, multitasking abilities, and any experience you have with managing calendars and communications.
Craft a Compelling Cover Letter: In your cover letter, emphasize your proactive problem-solving skills and attention to detail. Mention specific examples of how you've successfully managed high-pressure situations or supported senior executives in the past.
Showcase Communication Skills: Since strong written and verbal communication is crucial for this role, include examples in your application that demonstrate your ability to draft professional correspondence and manage communications effectively.
Highlight Relevant Tools Proficiency: Mention your proficiency in Microsoft Office Suite and any other productivity tools you are familiar with. If you have experience with project management software or travel coordination tools, be sure to include that as well.
How to prepare for a job interview at Birch Faraday Capital
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated high-level meetings in the past. Highlight your ability to prioritize tasks effectively and ensure that everything runs smoothly.
✨Demonstrate Proactive Problem-Solving
Think of instances where you anticipated challenges before they arose and how you addressed them. This role requires a proactive mindset, so sharing these experiences will show that you're a strategic thinker.
✨Communicate Clearly and Professionally
Since this position involves significant communication management, practice articulating your thoughts clearly. Be ready to provide examples of professional correspondence you've drafted or edited, showcasing your strong written and verbal skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle high-pressure situations. Prepare to discuss how you would manage conflicting priorities or coordinate travel plans under tight deadlines, demonstrating your time management skills.
