At a Glance
- Tasks: Plan and deliver exciting global events for the life sciences sector.
- Company: Join BioPhorum, a leader in life science collaboration since 2004.
- Benefits: Flexible home-based role with travel opportunities and professional growth.
- Other info: Dynamic role with opportunities to travel and enhance your career.
- Why this job: Make an impact by creating memorable experiences for industry leaders.
- Qualifications: Experience in event management and strong organisational skills required.
The predicted salary is between 40000 - 50000 € per year.
Established in 2004, BioPhorum is a business-to-business membership organisation that has created an unparalleled environment for life science companies and executives to collaborate and accelerate progress across the sector. The company uses a subscription model and has created 11 highly targeted “Phorums” (forums) with tailored content across multiple areas including Drug Substance, Drug Development, Fill Finish, Technology Strategy, Supply Chain Resilience, IT, Data and Digital, Advanced Therapy Medicinal Products, Quality, Regulatory, and Sustainability. BioPhorum’s expert facilitators currently lead more than ninety initiatives involving over 7,000 subject matter experts. BioPhorum has built a diverse and extensive client base of over 150 organisations, including 18 of the 20 largest global (bio)pharmacos.
The Events Manager is a broad, hands-on role responsible for the end-to-end delivery of BioPhorum’s global events programme. This includes conferences, Phorum meetings, and smaller workshops, ranging from large-scale international events to more intimate, specialist sessions. The role ensures that all events are delivered to a consistently high standard, providing a seamless experience for members while maintaining strong operational, financial, and logistical control. The Events Manager works closely with Phorum teams, facilitators, and external suppliers to deliver events that support member engagement and reinforce BioPhorum’s reputation for quality.
Key Responsibilities- End-to-End Event Planning & Delivery
- Manage the full lifecycle of events from planning through to delivery and post-event evaluation
- Develop detailed event plans, timelines, and joining instructions in collaboration with Phorum teams
- Coordinate all event elements to ensure timely and successful delivery
- Logistics Management
- Source and contract venues, hotels, and suppliers for UK and international events
- Manage travel, accommodation, AV requirements, and on-site logistics
- Ensure all physical and technical arrangements support high-quality event delivery
- Budget Management & Cost Control
- Develop and manage event budgets, ensuring spend remains within approved limits
- Track costs, manage financial risks, and deliver value for money
- Provide accurate budget reporting and support finance processes
- Supplier & Vendor Management
- Select, brief, and manage relationships with venues, AV providers, caterers, and other suppliers
- Negotiate contracts and ensure delivery against agreed standards
- Maintain a reliable supplier network to support consistent delivery
- On-Site Event Delivery
- Lead or oversee on-site execution of events
- Manage event staff and troubleshoot issues in real time
- Ensure a seamless and professional experience for all participants
- Compliance, Safety & Risk Management
- Conduct risk assessments and ensure health, safety, and legal compliance
- Review contracts and manage potential operational risks
- Ensure adherence to internal policies and standards
- Post-Event Evaluation & Continuous Improvement
- Gather and analyse feedback from events
- Review performance against attendance, budget, and satisfaction metrics
- Implement improvements to enhance future event delivery
- Complex Event Programme Management – Experience managing multiple events with overlapping timelines and stakeholders
- End-to-End Event Delivery – Strong expertise across logistics, planning, and execution for both UK and international events
- Budget Management – Proven ability to manage budgets and control costs effectively
- Risk & Issue Management – Ability to anticipate and resolve operational challenges
- Stakeholder Management – Confidence working with internal teams and senior external stakeholders
- Supplier Management – Experience sourcing and managing venues and vendors
- Operational Planning – Strong organisational skills and attention to detail across multiple workstreams
- Continuous Improvement – Commitment to refining processes and enhancing event quality.
This is a home-based role with occasional travel requirements, including at least two trips per year within the UK and two international trips to support the organisation’s annual events cycle. Applicants should be able to commit to this travel schedule.
Events Manager in London employer: BioPhorum Operations Group
BioPhorum is an exceptional employer that fosters a collaborative and innovative work culture, making it an ideal place for an Events Manager to thrive. With a commitment to employee growth and development, the company offers opportunities to engage with industry leaders and contribute to high-quality global events, all while enjoying the flexibility of a home-based role. The supportive environment and focus on continuous improvement ensure that employees can make a meaningful impact in the life sciences sector.
StudySmarter Expert Advice🤫
We think this is how you could land Events Manager in London
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meet-ups to connect with people in the life sciences sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Don’t just apply – engage! When you find a role that excites you, reach out to current employees on LinkedIn. Ask them about their experiences and share your enthusiasm for the company. It’s a great way to stand out!
✨Tip Number 4
Keep it local! If you're looking at roles like Events Manager, consider applying through our website. We often have exclusive listings that might not be found elsewhere, plus it shows your commitment to the company.
We think you need these skills to ace Events Manager in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Events Manager role. Highlight your experience in managing complex events and how you’ve successfully delivered them in the past. We want to see how your skills align with what we’re looking for!
Showcase Your Budget Skills:Since budget management is key for this role, don’t forget to mention any relevant experience you have in managing event budgets. Share specific examples of how you’ve kept costs under control while still delivering high-quality events. We love numbers that tell a story!
Demonstrate Your Stakeholder Management:We value strong relationships, so be sure to highlight your experience working with various stakeholders. Whether it’s internal teams or external suppliers, show us how you’ve effectively communicated and collaborated to achieve successful outcomes.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at BioPhorum!
How to prepare for a job interview at BioPhorum Operations Group
✨Know Your Events Inside Out
Before the interview, dive deep into BioPhorum's events programme. Familiarise yourself with their past events, themes, and formats. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Showcase Your Budget Savvy
Be prepared to discuss your experience with budget management. Bring examples of how you've successfully managed event budgets in the past, highlighting any cost-saving strategies you implemented while still delivering high-quality events.
✨Demonstrate Stakeholder Management Skills
Think of specific instances where you've worked with various stakeholders, both internal and external. Be ready to share how you navigated differing opinions and ensured everyone was on board for successful event delivery.
✨Emphasise Continuous Improvement
Talk about how you gather feedback post-events and use it to enhance future planning. Share examples of changes you've made based on feedback and how those improvements positively impacted subsequent events.
