At a Glance
- Tasks: Be the heartbeat of our London office, managing supplies and coordinating events.
- Company: Join Bionic, a vibrant company dedicated to making life easier for small business owners.
- Benefits: Enjoy 25 days annual leave, private healthcare, and flexible working options.
- Other info: Dynamic team culture with excellent career progression opportunities.
- Why this job: Shape a collaborative workplace and make a real impact in a fast-paced environment.
- Qualifications: Experience in office management and strong organisational skills are essential.
The predicted salary is between 35000 - 45000 € per year.
We are Bionic, and we're on a mission to make life radically easier for small business owners, building a one-stop shop for all their business essentials, and giving them an experience so good that they trust Bionic to sort everything for them, forever.
The role At Bionic, we're rebuilding something extraordinary - a one-stop shop that makes life radically easier for small business owners. That same energy flows through our workplace: fast-paced, high-impact, and buzzing with innovation. As we continue to grow, we're looking for an Office Manager who shares our drive and wants to be part of a team that's doing its best work every day. In this pivotal role, you'll be the heartbeat of our London office environment, making sure everything runs like clockwork. From managing supplies and liaising with building management to coordinating internal events, you'll play a key role in shaping a workplace where our talented team can thrive. You'll also be a friendly first point of contact for visitors and new joiners, and a driving force behind a smooth, collaborative, and future‑ready office—especially as we plan and deliver our exciting upcoming office relocation.
Key responsibilities:
- Manage office supplies, equipment and the office budget.
- Act as the first point of contact for visitors, external partners and stakeholders.
- Ensure consistency and compliance across health and safety, property management and general office processes.
- Liaise with the building management to ensure smooth facility operations and adherence to building regulations.
- Manage supplier and vendor relationships to support smooth day-to-day operations.
- Facilitate employee onboarding and offboarding, including access control, IT setup coordination, and support with induction sessions.
- Coordinate internal events and initiatives that promote company culture, collaboration, and a positive working environment.
- Support ESG data tracking and reporting, ensuring the accuracy of sustainability metrics.
About you
You'll have proven experience in office management or a similar administrative role within a fast‑paced, high‑growth environment. You'll also be able to demonstrate:
- Strong organisational and multitasking skills, with the ability to prioritise and manage multiple responsibilities simultaneously.
- Experience managing supplier and vendor relationships, including negotiating contracts and ensuring service delivery.
- Knowledge of health & safety regulations and compliance, including property management and workplace risk assessments.
- Familiarity with facility operations, including liaising with building management and coordinating maintenance or repairs.
- Strong interpersonal and communication skills, with a welcoming and approachable manner for interacting with employees, stakeholders, and visitors.
- Proficiency in office software tools (e.g. Microsoft Office, Teams etc).
About Bionic Group
Bionic has over 550 people working across three office locations and four businesses; Bionic - London, Bionic Outbound - Luton, Think Business Loans - Chelmsford, and Smart - Field based agents. We have a high energy work environment wherever the location; you can feel the passion the moment you walk through our door! Our work environments are packed with amazing people and energy, hubs of collaboration, creativity and fun! We're one team, we get stuck in, we roll our sleeves up and we care about helping each other out wherever we can. We set the highest standards and show up every day to be the best version of ourselves. Working at Bionic means provides you many opportunities to advance your career, with incredible progression, recognition, and reward.
Benefits
We know that our employees are what sets us apart from our competitors; our benefits are just part of the way we say thanks.
- Enhance your health & wellbeing: Private healthcare cover, Employee Assistance Programme, including a virtual GP service, priority physio & talking therapies, Eyecare scheme.
- Taking time away from work: 25 days annual leave (3 to be taken over Christmas shut down period) plus the 8 UK bank holidays, increasing with tenure, 1 paid family/religious day of leave per year – following successful probation period, 1 paid charity volunteering day per year, Option to buy/sell up to an additional 3 days leave per year.
- Family matters: for the special moments: Enhanced maternity, paternity or shared parental leave, 2 days off for your wedding upon joining, and up to 5 days after 2 years' service, Flexible working options & a hybrid work approach.
- Financial wellbeing: Auto‑enrolled salary sacrifice pension scheme, Life assurance, Season ticket Loans, salary advances & loans to buy/rent a home - based on tenure, Cycle to work scheme.
- Recognition: Highflyers incentive, a VIP experience for our high performers across Bionic group to celebrate success, Company summer & Christmas party celebrations, business and local awards and recognition, Long service awards.
Office Manager employer: Bionic
At Bionic, we pride ourselves on being an exceptional employer, fostering a vibrant and collaborative work culture in our London office. With a strong focus on employee growth, we offer numerous opportunities for career advancement, alongside a comprehensive benefits package that prioritises health, wellbeing, and work-life balance. Join us to be part of a dynamic team where your contributions are valued, and together, we can make life easier for small business owners.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Get to know the company culture before your interview. Check out Bionic's social media and website to see what they're all about. This will help you connect with the team and show that you're genuinely interested in being part of their mission.
✨Tip Number 2
Practice your communication skills! As an Office Manager, you'll be the friendly face for visitors and new joiners. Role-play common scenarios with a friend to boost your confidence and ensure you come across as approachable and professional.
✨Tip Number 3
Prepare some questions to ask during your interview. This shows you're engaged and eager to learn more about how you can contribute to making life easier for small business owners at Bionic. Plus, it helps you figure out if the role is right for you!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Bionic team and ready to dive into this exciting opportunity.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for the role shine through! We want to see how excited you are about making life easier for small business owners and being part of our vibrant team.
Tailor Your CV:Make sure to customise your CV to highlight your relevant experience in office management. We love seeing how your skills align with our needs, so don’t be shy about showcasing your organisational prowess and multitasking abilities!
Be Personable:Since you'll be the friendly face of our office, it’s important to convey your interpersonal skills in your application. Use a warm tone and share examples of how you've built relationships in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Bionic!
How to prepare for a job interview at Bionic
✨Know the Company Inside Out
Before your interview, dive deep into Bionic's mission and values. Understand how they aim to make life easier for small business owners and think about how your experience aligns with that vision. This will help you demonstrate your enthusiasm and fit for the role.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed supplies, coordinated events, or handled vendor relationships. Be ready to discuss how you prioritise tasks in a fast-paced environment.
✨Be Personable and Approachable
Since you'll be the first point of contact for visitors and new joiners, it's crucial to convey a friendly and welcoming attitude during the interview. Practice your interpersonal skills and think of ways to show your ability to create a positive office atmosphere.
✨Prepare for Compliance Questions
Given the importance of health and safety regulations in this role, brush up on relevant compliance knowledge. Be prepared to discuss how you've ensured adherence to such regulations in previous roles, and think about how you would handle any potential issues at Bionic.
