Office Manager in London

We are Bionic, and we're on a mission to make life radically easier for small business owners, building a one-stop shop for all their business essentials, and giving them an experience so good that they trust Bionic to sort everything for them, forever. Behind that mission is a high-performing, fast-moving team, and that only works when the environment around them runs flawlessly.

At Bionic, we’re building something extraordinary - a one-stop shop that makes life radically easier for small business owners. That same energy flows through our workplace: fast-paced, high-impact, and buzzing with innovation. As we continue to grow, we’re looking for an Office Manager who shares our drive and wants to be part of a team that’s doing its best work every day. In this pivotal role, you’ll be the heartbeat of our London office environment, making sure everything runs like clockwork. From managing supplies and liaising with building management to coordinating internal events, you’ll play a key role in shaping a workplace where our talented team can thrive. You’ll also be a friendly first point of contact for visitors and new joiners, and a driving force behind a smooth, collaborative, and future-ready office.

Key responsibilities

• Own the day-to-day running of the office - making sure everything just works
• Manage supplies, deliveries, post, and supplier relationships
• Keep meeting rooms and shared spaces consistently organised and ready to go
• Support onboarding for new starters - creating a great first day experience and office awareness
• Support coordination of office events, team days, and socials
• Be the go-to person for “how things work”

Front of House

• Welcome visitors and create a professional, friendly first impression
• Manage reception and help deliver a great in-office experience for the team

Business Support

• Jump in on ad hoc tasks across teams - no two days will look the same
• Spot inefficiencies and proactively improve how things are done
• Support internal coordination and keep things moving

Light Executive Support

• Provide occasional support with scheduling and meeting coordination for senior leaders

About you

You’ll have proven experience in office management or a similar administrative role within a fast-paced, high-growth environment. You’ll also be able to demonstrate:

• Strong organisational and multitasking skills, with the ability to prioritise and manage multiple responsibilities simultaneously.
• Experience managing supplier and vendor relationships, including negotiating contracts and ensuring service delivery.
• Knowledge of health & safety regulations and compliance, including property management and workplace risk assessments.
• Familiarity with facility operations, including liaising with building management and coordinating maintenance or repairs.
• Strong interpersonal and communication skills, with a welcoming and approachable manner for interacting with employees, stakeholders, and visitors.
• Proficiency in office software tools (e.g. Microsoft Office, Teams etc)

Benefits

• Private healthcare cover
• Employee Assistance Programme, including a virtual GP service, priority physio & talking therapies
• 25 days annual leave (3 to be taken over Christmas shut down period) plus the 8 UK bank holidays, increasing with tenure
• 1 paid family/religious day of leave per year - following successful probation period
• 1 paid charity volunteering day per year
• Option to buy/sell up to an additional 3 days leave per year
• Enhanced maternity, paternity or shared parental leave
• Flexible working options & a hybrid work approach
• Auto-enrolled salary sacrifice pension scheme
• Life assurance
• Cycle to work scheme
• Highflyers incentive, a VIP experience for our high performers across Bionic group to celebrate success
• Company summer & Christmas party celebrations, business and local zonely & annual awards and recognition
• Long service awards