Administrative Assistant – Crime Department in London

We are seeking to recruit a committed administrative assistant to work within our Crime Department. This is a great opportunity for someone who has previously worked as an administrative assistant, possibly in a different sector and looking to acquire new skills or someone seeking a career in an office environment who can demonstrate good organisational and team skills. The position is not suitable for people looking to gain experience within a law firm as part of their career progression to become a lawyer. We are seeking a commitment to this role for at least 12 months.

Overview of key responsibilities:

• Providing administrative support to solicitors in the department and working closely with the department’s Personal Assistant.
• File and diary management.
• Electronic and paper filing.
• Requesting and organising documentation from clients and/or third parties.
• Assisting with the preparation of electronic and/or physical bundles of documents for court, counsel and/or experts.
• Scanning, naming and electronic saving of incoming post/documents.
• Assisting the paralegals/trainees with new client enquiries.
• Assisting with opening, closing and archiving files.
• Assisting with compliance, accounting and administrative tasks.
• Emailing outgoing post on behalf of fee earners.
• Assisting with standard letters and inputting information.
• Arranging appointments, conferences and legal visits.
• Making and receiving telephone calls to ensure case progression.
• Becoming familiar with the firm’s accounting procedures, and the maintenance of all necessary records and any other administrative requirement.

Skills/knowledge requirements:

• Experience in an administrative or office setting, or in working in another setting which has helped develop the appropriate transferrable skills needed to handle complex information and interact effectively with colleagues, clients and the public (essential).
• You will need to be enthusiastic with good communication, have strong organisational and administrative skills.
• You should have a flexible and professional attitude and an ability to work quickly under pressure and work as part of a team.
• Good typing and organisational skills.
• Legal experience and knowledge of legal aid procedures are not essential but are an advantage.

Equal Opportunities and Diversity:

Bindmans LLP is an equal opportunities employer, committed to increasing diversity in our firm and our wider profession. Applications from candidates who are BME, have a disability or who are from a less privileged background are particularly encouraged.