At a Glance
- Tasks: Coordinate production logistics, manage schedules, and support shoots for an exciting project.
- Company: Join Billion Dollar Boy, an award-winning social agency transforming brand growth.
- Benefits: Gain hands-on experience in a fast-paced, collaborative environment with iconic brands.
- Other info: Enjoy a supportive culture that celebrates diversity and encourages personal growth.
- Why this job: Be part of a dynamic team that values creativity and innovation in the production process.
- Qualifications: 1-3 years in production or creative roles, strong organisational skills, and a proactive mindset.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for someone who is available full time from w/c 22nd June for 4 weeks to support us with production coordination on an exciting project!
Responsibilities
- Coordinate travel, accommodation and transport bookings for cast, crew and clients.
- Manage production schedules, calendars and key project milestones.
- Support location research, sourcing and booking.
- Assist with merch/prop/printables sourcing including liaising with printers and reviewing proofs.
- Coordinate courier bookings, deliveries and production shipments.
- Ensure all project documentation is organised, updated and accessible.
- Assist producers with production planning and project setup.
- Create and maintain call sheets, contact lists and production schedules.
- Collect supplier NDAs and quotes.
- Coordinate talent, crew and client logistics, eg: scheduling, travel times.
- Support permit, insurance and risk assessment administration where required.
Production & Shoot Support
- Act as a key point of coordination between production, suppliers and crew.
- Ensure all production paperwork is completed and distributed.
- Support producers during shoots with scheduling, logistics and troubleshooting.
Post-Production & Finance Administration
- Track deliverables and key post-production deadlines.
- Manage supplier paperwork, invoices and purchase orders.
- Collect and organise crew timesheets and supplier cost reports.
- Real-time tracking of production expenses.
- Support budget reconciliation and project close-down processes.
- Maintain accurate production records and filing systems.
Team & Studio Operations
- Support the wider production department with resource planning and scheduling.
- Help maintain supplier databases and production contacts.
- Assist with general production department administration.
Skills & Attributes
- 1–3 years’ experience within a production, agency or creative environment.
- Exceptional organisational and time-management skills.
- Strong attention to detail.
- Experience managing multiple projects simultaneously.
- Confidence working with suppliers, freelancers and external partners.
- Proactive and solutions-oriented mindset.
- Strong working knowledge of Google Workspace.
Freelance Production Coordinator employer: Billion Dollar Boy
At Billion Dollar Boy, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. Our team thrives in a fast-paced environment where creativity and collaboration are at the forefront, offering ample opportunities for professional growth and development. With a commitment to diversity and a focus on employee well-being, we ensure that every team member feels valued and empowered to contribute to our exciting projects.
