At a Glance
- Tasks: Manage and archive project documentation throughout its life cycle.
- Company: Bilfinger UK is a top engineering and maintenance provider across various industries.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Other info: Onsite work in Hull; perfect for those looking to kickstart their career in engineering.
- Why this job: Join a skilled team committed to safety and quality in exciting projects.
- Qualifications: High-school diploma or equivalent required; experience in document control is a plus.
The predicted salary is between 36000 - 60000 € per year.
Overview
Join to apply for the Project Document Controller role at Bilfinger UK. Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs. We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding safety, compliance and quality.
Role
To control, record, maintain and archive project documentation throughout the entire life cycle of the project.
Key Responsibilities
- Ensure that the Control of Project documentation is carried out in line with the Company Quality Procedures with regard to logging, copy and distribution, storage (electronic or hard copy), document transmittals, revision control and drawing / document register
- Liaison with project management, discipline engineers, procurement and alliance partners including sub-contractors to ensure that document control requirements are met.
- Generate, manage and control “TEAM CENTER” numbers for all quality related document.
- Collate and control document registers for Quality Plans, FUD’s (Follow up documents) and supporting QA & NDT documentation to support the QA/QC project team in the Continuous Improvement Process for Document Control
- Ad hoc duties as directed by the Fabrication Manager or the Quality Manager to assist the project team
- Assist the Fabrication Manager, Quality Manager and / or the Completions Engineer as and when required such as producing written documents and reports on document status
- Ensure all templates used conform to the BILFINGER UK (BUK) and BILFINGER ENGINEERING TECHNOLOGY (BET) IMS document systems.
Processes
- Register all incoming and outgoing project documents from the Client “TEAMS CENTER”, “PROARC” and “Share point project files”, ensuring all documents and drawings are provided with transmittals.
- Maintain an electronic record in the project folder of all documents received and issued from “TEAMS CENTER and PROARC”
- Extract all relevant documents to be transmitted from the controlled file and compile, in presentation files, full packages of work including drawings produced on EDSRs and other required documentation, ensuring that all packages are presented in complete in a high quality manner, titled as project specific.
- Send documents to each recipient as identified by the Fabrication Manager or QA Manager, via “TEAM CENTER or PROARC”
- Confirm to recipient that docs have been sent and to advise expected response date if relevant
- Act as the focal point for the receipt of all customer and 3rd party documentation as required for projects
- Liaison with customer representatives or other 3rd party in the control and distribution of documentation
- Control and manage the TQ process including distribution forms and supporting documents and maintain registers for all queries.
- Control the archiving of all required project documentation, both electronic and hard copies
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative
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#J-18808-LjbffrProject Document Controller in Kingston upon Hull employer: Bilfinger UK
Bilfinger UK is an exceptional employer, offering a dynamic work environment in Hull where employees can thrive in the engineering and maintenance sector. With a strong commitment to safety and quality, we provide extensive training and development opportunities, ensuring that our team of over 4,500 professionals can grow their careers while contributing to impactful projects across various industries. Join us to be part of a collaborative culture that values innovation and excellence, all while enjoying the benefits of working in a strategic industrial hub.
StudySmarter Expert Advice🤫
We think this is how you could land Project Document Controller in Kingston upon Hull
✨Tip Number 1
Familiarise yourself with document control systems like TEAM CENTER and PROARC, as these are crucial for the role. Understanding how to navigate and manage these platforms will give you a significant advantage during the interview.
✨Tip Number 2
Brush up on your knowledge of quality assurance processes and documentation standards. Being able to discuss how you can contribute to continuous improvement in document control will impress the hiring team.
✨Tip Number 3
Network with professionals in the engineering and maintenance sectors, especially those who have experience in project documentation. They can provide insights and tips that could be beneficial during your application process.
✨Tip Number 4
Prepare to demonstrate your organisational skills and attention to detail, as these are key attributes for a Project Document Controller. Think of examples from your past experiences where you've successfully managed documentation or similar tasks.
We think you need these skills to ace Project Document Controller in Kingston upon Hull
Some tips for your application 🫡
Understand the Role:Before applying, make sure you fully understand the responsibilities of a Project Document Controller. Familiarise yourself with document control processes and the specific requirements mentioned in the job description.
Tailor Your CV:Customise your CV to highlight relevant experience in document control, project management, or engineering. Use keywords from the job description to ensure your CV aligns with what Bilfinger UK is looking for.
Craft a Strong Cover Letter:Write a compelling cover letter that explains why you are a great fit for the role. Mention specific experiences that demonstrate your ability to manage project documentation effectively and your understanding of quality procedures.
Proofread Your Application:Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Bilfinger UK
✨Understand Document Control Processes
Familiarise yourself with the specific document control processes mentioned in the job description. Be prepared to discuss how you would manage and archive project documentation, ensuring compliance with quality procedures.
✨Showcase Your Communication Skills
As a Project Document Controller, you'll liaise with various stakeholders. Highlight your communication skills by providing examples of how you've effectively collaborated with project managers, engineers, and clients in previous roles.
✨Demonstrate Attention to Detail
Attention to detail is crucial in this role. Prepare to discuss instances where your meticulous nature has helped prevent errors or improved project outcomes, especially in managing document registers and revisions.
✨Be Ready for Technical Questions
Expect technical questions related to document management systems like TEAM CENTER and PROARC. Brush up on your knowledge of these tools and be ready to explain how you've used similar systems in past experiences.
