Project Document Controller in Kingston upon Hull

Overview

Join to apply for the Project Document Controller role at Bilfinger UK. Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs. We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding safety, compliance and quality.

Role

To control, record, maintain and archive project documentation throughout the entire life cycle of the project.

Key Responsibilities

• Ensure that the Control of Project documentation is carried out in line with the Company Quality Procedures with regard to logging, copy and distribution, storage (electronic or hard copy), document transmittals, revision control and drawing / document register
• Liaison with project management, discipline engineers, procurement and alliance partners including sub-contractors to ensure that document control requirements are met.
• Generate, manage and control “TEAM CENTER” numbers for all quality related document.
• Collate and control document registers for Quality Plans, FUD’s (Follow up documents) and supporting QA & NDT documentation to support the QA/QC project team in the Continuous Improvement Process for Document Control
• Ad hoc duties as directed by the Fabrication Manager or the Quality Manager to assist the project team
• Assist the Fabrication Manager, Quality Manager and / or the Completions Engineer as and when required such as producing written documents and reports on document status
• Ensure all templates used conform to the BILFINGER UK (BUK) and BILFINGER ENGINEERING TECHNOLOGY (BET) IMS document systems.

Processes

• Register all incoming and outgoing project documents from the Client “TEAMS CENTER”, “PROARC” and “Share point project files”, ensuring all documents and drawings are provided with transmittals.
• Maintain an electronic record in the project folder of all documents received and issued from “TEAMS CENTER and PROARC”
• Extract all relevant documents to be transmitted from the controlled file and compile, in presentation files, full packages of work including drawings produced on EDSRs and other required documentation, ensuring that all packages are presented in complete in a high quality manner, titled as project specific.
• Send documents to each recipient as identified by the Fabrication Manager or QA Manager, via “TEAM CENTER or PROARC”
• Confirm to recipient that docs have been sent and to advise expected response date if relevant
• Act as the focal point for the receipt of all customer and 3rd party documentation as required for projects
• Liaison with customer representatives or other 3rd party in the control and distribution of documentation
• Control and manage the TQ process including distribution forms and supporting documents and maintain registers for all queries.
• Control the archiving of all required project documentation, both electronic and hard copies

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

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