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- Tasks: Input and manage invoice data, ensuring accuracy and compliance with company policies.
- Company: Join Bilfinger UK, a leading engineering and maintenance provider with a strong safety culture.
- Benefits: Part-time hours with flexible scheduling and opportunities for professional growth.
- Why this job: Be part of a dynamic team that supports major industries and enhances asset efficiency.
- Qualifications: Experience in invoicing and a fast-paced work environment is essential.
- Other info: Great opportunity to develop skills in finance while working with a supportive team.
Location: Aberdeen
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.
This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
This role is offered on a part-time basis, with a contract of 30 hours per week to be worked over 4 or 5 days.
Main responsibilities
- Collate and input invoice data for specified contract weekly and carry out checks and investigations as required.
- Preparation of monthly sales invoices; ensuring all invoices are reviewed for accuracy and are posted in line with the monthly deadlines
- Ensure that project invoicing is carried out in accordance with terms and conditions of contracts and internal targets are met, along with timely resolution of commercial disputes or invoice queries.
- Minimise level of work carried as work in progress.
- Receive invoice queries from clients, deal with these in a professional manner in a timely manner.
- To ensure compliance with company policies, processes and procedures relating to invoicing.
- In addition to the duties and responsibilities listed, the position holder is required to perform other duties as may arise in connection with the successful operation of the Company or assigned by Project Accountant as required.
Experience
Proven track record in a similar role.
Experience in fast paced work environment / industry experience.
Experience with sales invoicing with high value
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
General Management | Bilfinger UK Limited | Permanent | White-collar workers | Skilled / Semi-skilled | Finance & Controlling anahita.razeghian@bilfinger.com
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Invoice Administrator (Part-time) employer: Bilfinger UK
Contact Detail:
Bilfinger UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoice Administrator (Part-time)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their values. We want to see that you’re genuinely interested in Bilfinger UK and how you can contribute to their success in the engineering and maintenance sector.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to invoicing and finance. We love candidates who can demonstrate their experience and problem-solving skills in a clear and confident manner.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team at Bilfinger UK.
We think you need these skills to ace Invoice Administrator (Part-time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Invoice Administrator role. Highlight your experience in invoicing and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time position. Be sure to mention your experience in fast-paced environments and how you handle invoice queries professionally.
Showcase Your Attention to Detail: Since this role involves collating and inputting invoice data, it's crucial to demonstrate your attention to detail. Include examples of how you've ensured accuracy in past roles, as this will resonate with us at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Bilfinger UK
✨Know Your Numbers
As an Invoice Administrator, you'll be dealing with a lot of figures. Brush up on your numerical skills and be ready to discuss your experience with sales invoicing, especially in high-value situations. Be prepared to share specific examples of how you've ensured accuracy in your previous roles.
✨Understand the Industry
Familiarise yourself with the sectors Bilfinger UK operates in, such as oil & gas and pharmaceuticals. This knowledge will not only impress your interviewers but also help you understand the context of the role better. Research recent trends or challenges in these industries to show you're engaged and informed.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like resolving invoice disputes or managing tight deadlines. Think of examples from your past experiences where you successfully navigated similar challenges. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
✨Showcase Your Attention to Detail
In this role, accuracy is key. Be ready to discuss how you ensure compliance with company policies and maintain high standards in your work. You might even want to bring along a sample of your previous work (if possible) to demonstrate your meticulous approach to invoicing.