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- Tasks: Lead a team of document controllers and optimise document management processes.
- Company: Join Bilfinger UK, a top engineering and maintenance provider across diverse sectors.
- Benefits: Enjoy competitive salary, career growth, and a dynamic work environment.
- Why this job: Make a real impact in various industries while enhancing your leadership skills.
- Qualifications: 10+ years in document control with strong organisational and communication skills.
- Other info: Work on exciting projects in energy, chemicals, and more, with excellent team support.
The predicted salary is between 36000 - 60000 £ per year.
Document Control Team Leader
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.
This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
Duties & Responsibilities
- You will coordinate a team of document controllers, including manpower planning and resource management
- You will drive the implementation of the EDMS ProArc
- You will act as the Single Point of Contact (SPOC) for any project document control related issues and EDMS issues
- You will be the owner of Bilfinger’s document management procedure and processes and continuously optimise and improve them
- You will be the owner of the project document register, systems, and processes
- You will manage and control the flow of documents and information on projects
- Project documents will include Bilfinger deliverables, technical queries, vendor / other third party documents, client documents and commercial documents and communications
- You will be able to provide an accurate and up-to‑date status of the information / document flow whenever requested
- You will be pro‑active in advising when the next review / approval phase of a document is expected
- You will be responsible for ensuring that project team members always have accurate and up‑to‑date information
- Your job will allow other project members to focus on their respective roles
- You will work on projects ranging from Concept Design, FEED, Detailed design to EPC projects
- The projects will be for different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects.
- On EPC projects, you will provide a valuable link between Engineering and other departments
- You will report to the Manager of Engineering Projects
Experience & Qualifications
- More than 10 years of experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors
- Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third party documents) throughout the entire project lifecycle
- Exceptional administration and organisation skills for document storage and upkeep of document register
- Proactive and assertive for chasing and expediting documents
- Excellent interpersonal skills and the ability to communicate with people at all levels
- Good knowledge of MS Excel
- Attention to detail for checking documents before issuing
- Experience with ProArc, Aconex or similar EDMS would be an advantage
- Experience expediting vendor / sub‑contractor documents would be an advantage
- Higher Vocational Education with relevant work experience as a Project Document Controller.
- Experience managing a team would be an advantage
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
Seniority level
- Mid‑Senior level
Employment type
- Full‑time
Job function
- Information Technology
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Document Control Team Leader employer: Bilfinger UK
Contact Detail:
Bilfinger UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Team Leader
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and EPC sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Bilfinger and their projects. Understand their document control processes and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate; you’re the one they need!
✨Tip Number 3
Practice your communication skills! As a Document Control Team Leader, you’ll need to interact with various teams. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Bilfinger. Let’s get you that interview!
We think you need these skills to ace Document Control Team Leader
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Control Team Leader role. Highlight your experience in managing document flows and your familiarity with EDMS like ProArc. We want to see how your skills match what we're looking for!
Showcase Your Experience: In your application, emphasise your 10+ years of experience in project document control within engineering or EPCM environments. We love seeing specific examples of how you've optimised document management processes in past roles.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you're the perfect fit for this role and how you can contribute to our team.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the Document Control Team Leader position. We can't wait to hear from you!
How to prepare for a job interview at Bilfinger UK
✨Know Your Stuff
Make sure you brush up on your knowledge of document control processes and the specific EDMS tools like ProArc or Aconex. Familiarise yourself with the project workflows in Engineering and EPC projects, as this will show that you understand the role and can hit the ground running.
✨Showcase Your Leadership Skills
As a Document Control Team Leader, you'll be coordinating a team. Be ready to discuss your experience managing teams and how you've optimised document management procedures in the past. Share specific examples where your leadership made a difference.
✨Communicate Clearly
Excellent interpersonal skills are key for this role. Practice articulating your thoughts clearly and confidently. Think about how you would explain complex document control issues to someone at a different level in the organisation—this will demonstrate your ability to communicate effectively.
✨Be Proactive
During the interview, highlight your proactive approach to document management. Discuss how you’ve anticipated issues in the past and taken steps to resolve them before they became problems. This will show that you’re not just reactive but also forward-thinking.
