At a Glance
- Tasks: Support the Site Project Team with administrative tasks and manage office activities.
- Company: Join Bilfinger UK, a leader in engineering and maintenance across various industries.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Work in a supportive environment with excellent career development opportunities.
- Why this job: Be part of a dynamic team making a real impact in engineering and maintenance.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 £ per year.
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
An opportunity has arisen to join a well-established UK engineering business located in the Warrington area and to work on a Liquid Air (Cryogenic) storage plant.
The Role
Providing comprehensive support to the Site Project Team, assisting in daily office needs and managing general administrative activities. A highly organised and detail-oriented individual. The role requires handling sensitive and confidential information with discretion. The role will be Site (Carrington, Manchester) and Birchwood office, with one day WFH.
Key Responsibilities
- Support the Site Team with a wide range of office-based tasks.
- Provide administrative support to HVP Team.
- Support site employees with their training needs and ensure all E-Learning is completed.
- Understand time writing, ensuring all timesheets are entered onto the MPower system, support site with queries and amendments for both employees and agency workers.
- Reconcile allocation sheets with MPower timesheets and submit to client.
- Raise purchase orders via the SAP system and resolve invoice queries, including processing purchase order amendments.
- Process Goods Receipt Notification (GRN) documentation, including proof of deliveries and collection notes.
- Responsible for on-site administrative duties i.e. IT requests, PPE/Clothing provisions, and office space.
- Order office/welfare supplies.
- Assist with maintaining the filing system, both digital and paper.
- Handle sensitive personnel data according to the requirements of GDPR.
- Plan meetings.
- Assist in the preparation of regularly scheduled reports.
- Maintain office policies and procedures.
- In conjunction with H&S Dept, update all welfare/notice boards with the latest BUK Comms and safety information.
- Maintain contact lists.
- Provide general support to visitors to site, handling guests and clients i.e. sign & out register etc.
- Act as the point of contact for internal and external clients.
- Manage the site office facility, liaise with BUK Facilities manager and suppliers/maintenance team.
Skills & Experience
- Proven experience as an Administrator or Site Admin Support Role.
- Knowledge of office systems and procedures.
- Working knowledge of office equipment.
- Proficiency in MS Office (MS Excel, Teams, Word and PowerPoint).
- Excellent time management skills and the ability to prioritise work.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to multi-task.
- Preferable experience of SAP (not essential, training will be given).
- Driving licence & CCNSG (safety passport) - Essential.
If you wish to speak to a member of the recruitment team, please contact 01224 246246 or leo.taylor@bilfinger.com.
Site Administrator - HVP in Carrington employer: Bilfinger UK
Bilfinger UK is an exceptional employer, offering a dynamic work environment in the Warrington area where employees can thrive in their roles while contributing to critical engineering projects. With a strong focus on employee development, comprehensive training opportunities, and a commitment to safety and quality, Bilfinger fosters a collaborative culture that values each team member's contributions. The flexibility of working from home one day a week further enhances work-life balance, making it an attractive choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator - HVP in Carrington
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Bilfinger UK and understanding their projects. Tailor your answers to show how your skills align with their needs, especially in areas like administration and support.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience with office systems and your attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Bilfinger UK.
We think you need these skills to ace Site Administrator - HVP in Carrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Site Administrator role. Highlight relevant experience and skills that match the job description, like your proficiency in MS Office and any admin roles you've held before.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your attention to detail and organisational skills, and how they align with our needs at Bilfinger UK.
Showcase Your Communication Skills:Since this role involves liaising with various teams and clients, make sure to demonstrate your excellent written and verbal communication skills in your application. A clear and concise application will go a long way!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Bilfinger UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Administrator at Bilfinger UK. Familiarise yourself with the specific tasks mentioned in the job description, like managing timesheets and supporting the HVP team. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Site Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or handled sensitive information. This will highlight your ability to prioritise and maintain attention to detail, which are crucial for this position.
✨Brush Up on Relevant Software
Familiarise yourself with MS Office and any other software mentioned in the job description, like SAP. If you have experience with these tools, be ready to discuss how you've used them in previous roles. If not, consider doing a quick online tutorial to get a basic understanding—this shows initiative!
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
