Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Produce reports, manage budgets, and support departmental management.
- Company: Join Bilfinger UK, a leader in engineering and maintenance across various industries.
- Benefits: Enjoy a competitive salary, early finishes on Fridays, and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in engineering and maintenance.
- Qualifications: Strong communication skills and experience with software applications like SAP and Microsoft 365.
- Other info: Great opportunities for learning and career growth in a collaborative setting.
The predicted salary is between 30000 - 40000 £ per year.
Location: Irvine
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs. We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
Responsibilities
- Production of weekly and monthly reports as required by the department.
- Professional production of reports and any presentations required by departmental management.
- Checking invoices and timesheets for departmental management approval.
- Tracking departmental spending on SAP.
- Maintaining an appropriate filing system for departmental data.
- Recommend appropriate improvements and efficiencies to systems.
- Create and maintain databases as required.
- Input data into SAP and other systems as required.
- Maintain technical databases and provide reports.
- Update budget spreadsheets and issue reports as appropriate.
- Takes on additional tasks as requested by Management.
- Providing written and verbal reports as required by Management.
- Supporting departmental management as required at meetings.
- PDR with team.
- Maintain records of relevant activities in accordance with site procedures.
Knowledge, skills and qualifications
- Knowledge of and experience in own discipline.
- Willingness to learn other job specific requirements.
- Facilitating PDR Meetings.
- Financial activities (budgeting, cost calculations, estimations, etc).
- Excellent verbal and written communication skills.
- People management skills.
- Ability to use various software applications (e.g. SAP & Microsoft 365 apps, etc).
- Good team worker.
- Experience in people management with well-developed soft skills.
Employment details
38 hours per week with an early finish on a Friday.
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
Administrator in Irvine employer: Bilfinger Region DACH
Contact Detail:
Bilfinger Region DACH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Irvine
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows that you’re enthusiastic about the role and appreciate the opportunity.
We think you need these skills to ace Administrator in Irvine
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrator role. Highlight your experience with report production, SAP, and any relevant software skills. We want to see how you fit into our world!
Show Off Your Communication Skills: Since this role requires excellent verbal and written communication, don’t hold back! Use clear and concise language in your application. We love a good storyteller, so let your personality shine through.
Be Detail-Oriented: Pay attention to the details in your application. Double-check for typos and ensure all required information is included. We appreciate candidates who take pride in their work and can maintain high standards.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Bilfinger Region DACH
✨Know Your Stuff
Make sure you understand the key responsibilities of the Administrator role. Familiarise yourself with SAP and Microsoft 365 apps, as these are crucial for the job. Brush up on your knowledge of financial activities like budgeting and cost calculations, as you'll likely be asked about them.
✨Showcase Your Communication Skills
Since excellent verbal and written communication skills are essential, practice articulating your thoughts clearly. Prepare to discuss how you've effectively communicated in past roles, especially in producing reports or presentations for management.
✨Be a Team Player
Highlight your experience in team settings and how you've contributed to group success. Be ready to share examples of how you've supported management or facilitated meetings, as this will demonstrate your people management skills.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and the company. You might want to ask about the team dynamics or how they measure success in the Administrator position.