At a Glance
- Tasks: Manage project documents and ensure smooth information flow across teams.
- Company: Join Bilfinger UK, a leader in engineering and maintenance services.
- Benefits: Competitive salary, career growth, and a dynamic work environment.
- Other info: Work with a skilled team and enhance your professional skills.
- Why this job: Be a vital link in exciting projects across various industries.
- Qualifications: Experience in document control within engineering or EPC sectors required.
The predicted salary is between 35000 - 45000 £ per year.
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs. We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
You will be the owner of the assigned project document registers, document management systems and processes. You will manage and control the flow of documents and information on projects. Project documents will include Bilfinger deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications. You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested. You will be pro‑active in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients. You will be responsible for ensuring that project team members always have accurate and up‑to‑date information. You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
You will work on projects ranging from Concept Design to large EPC projects (depending on experience). The projects are for a number of different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects. This being a large EPC project, you will be providing a valuable link between Engineering and other departments. You will need to report at a 'project level' to the Project Senior Document Controller or Project Manager on the project as required.
Your profile:
- Experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors.
- Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third party documents) throughout the entire project lifecycle.
- Exceptional administration and organisation skills for document storage and upkeep of document registers.
- Has experience in the contractual recording of document issue to 3rd parties via transmittals and chasing up confirmation of receipt.
- Must have experience with Engineering Document Management System(s) such as Aconex, ProjectWise, A-site, ProArc (preferred).
- Proactive and assertive for chasing and expediting documents.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Good knowledge of MS suite of documents including Excel, Word and Powerpoint.
- Experience with Sharepoint workflows.
- Attention to detail for checking documents before issuing.
- Experience expediting vendor documents would be an advantage.
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
Site Document Controller - HVP in Warrington employer: Bilfinger Berger SE
Bilfinger UK is an exceptional employer, offering a dynamic work environment where employees are empowered to take ownership of their roles and contribute to high-profile projects across various sectors. With a strong focus on safety, compliance, and quality, we provide extensive training and development opportunities, ensuring that our workforce of over 4,500 can grow and thrive in their careers. Our collaborative culture fosters innovation and teamwork, making Bilfinger UK a rewarding place to work for those seeking meaningful employment in the engineering and maintenance industry.
StudySmarter Expert Advice🤫
We think this is how you could land Site Document Controller - HVP in Warrington
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Bilfinger UK and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your communication skills! As a Site Document Controller, you'll need to interact with various teams. Mock interviews with friends can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Bilfinger UK.
We think you need these skills to ace Site Document Controller - HVP in Warrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your experience as a Project Document Controller and any relevant sectors you've worked in, like Oil & Gas or Nuclear. We want to see how you fit into our world!
Show Off Your Skills:When writing your application, don’t just list your skills—show us how you've used them! Talk about your experience with document management systems like Aconex or ProjectWise, and how you've kept projects running smoothly. We love a good story!
Be Proactive:In your application, demonstrate your proactive nature. Share examples of how you've chased down documents or expedited processes in past roles. We’re looking for someone who takes initiative and keeps things moving forward!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy—just a few clicks and you’re done!
How to prepare for a job interview at Bilfinger Berger SE
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be managing. Brush up on your knowledge of document management systems like Aconex or ProjectWise, and be ready to discuss how you've handled document flows in past projects.
✨Showcase Your Organisational Skills
Since this role requires exceptional administration and organisation skills, prepare examples that demonstrate how you’ve successfully managed document registers and ensured accuracy in document storage. Think about specific challenges you faced and how you overcame them.
✨Communicate Effectively
You’ll need to liaise with various teams, so practice articulating your thoughts clearly. Prepare to discuss how you’ve communicated with different stakeholders in previous roles, especially when it comes to expediting documents or resolving issues.
✨Be Proactive and Assertive
The job calls for a proactive approach, so think of instances where you took the initiative to chase up documents or improve processes. Be ready to explain how your assertiveness has positively impacted project timelines and document accuracy.
