Senior Proposal Manager

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets.

We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

• Flexible base in Central Scotland or Aberdeen
• Main Responsibilities

Support bid no bid process with preliminary reviews of enquiries, participate in / lead meetings, follow up actions to facilitate making appropriate bid decisions.

Take Accountability for Assigned Proposals

(Note specific jobs may have focus of type of proposal, e. g. project or term services, but personnel shall be flexible to meeting business needs.

• Role likely to require management of multiple proposals in parallel.)
• Act as Proposal Lead: accountable for all activities and to manage and drive all others to create a winning proposal
• Review all client documentation and allocate owner for review
• Attend site visits
• Manage all clarifications and raise / review where appropriate
• Liaise with client and record all client correspondence
• Review and summarise opportunity requirements (e. g. scope of work, timing, contract and commercial model)
• Manage development of win plan
• Review commercial requirements and manage commercial strategy development
• Develop and maintain action plan and manage input from others to ensure delivered on time to required quality
• Work with Estimating to define estimating strategy and reviews of estimate and pricing to confirm strategy met and appropriate due diligence applied
• Lead development of project time schedules
• Lead risk review process
• Lead development of submission documentation in line with strategy (technical, execution, commercial, contractual, executive summary, presentations), be responsible for specific documentation as appropriate to skills and experience.
• Review documents to ensure they are relevant, specific, on strategy and accurate
• Work with Pre-Contract Commercial to develop appropriate set of contractual comments
• Engage with Operations and other business areas as needed for support, input and validation
• Manage the review and approval requirements in accordance with Bilfinger governance
• Collaborate with Sales / Business Development (BD) for the proposal and towards the client
• Follow up submission to maintain engagement with the client, address clarifications and secure the work
• Handover and close out in accordance with governance requirements
• Internally report, provide feedback and promptly raise issues
• Maintain CRM (Salesforce) for assigned proposals in coordination with Sales / BD
• For Prequalifications as Assigned
• Take accountability for delivery of prequalification exercise
• Lead and manage the prequalification exercise
• For Other Proposals and Prequalifications as Requested
• Carry out independent reviews / four eye checks, lead and / or participate in review meetings
• Provide input, produce deliverables and support
• Other
• Network internally and externally to support delivery of core job function
• Contribute to proposal library
• Support management of expenditure vs proposals budget
• General
• Work in compliance with Bilfinger policies and procedures
• Work in accordance with a “one Bilfinger team” ethos
• Support operational delivery as required and agreed
• Support Sales / BD sales activities as required and agreed
• Work flexibility to support all proposal department activities as required and agreed

Experience & Qualifications

• Relevant experience in an operational deliver role in similar industries, scopes and scales of work (e. g. Project Manager, Site Manager, Contract Manager)

Experience in complex proposals

• Working with multi-discipline team to help create high quality submission
• Challenging that team to give a specific, relevant, high quality submission on time
• Relevant technical knowledge and experience
• Experience of estimating, cost control or similar (creating, reviewing)
• Contractual experience (managing / reviewing contracts)
• Experienced in creating / presenting documents for high impact communication
• Experienced in creating / presenting documents for high impact communication
• Project management, commercial, engineering / technical and other similar qualifications beneficial
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