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- Tasks: Lead a team of document controllers and optimise document management processes.
- Company: Join Bilfinger UK, a top engineering and maintenance provider with a strong safety culture.
- Benefits: Competitive salary, career development opportunities, and a dynamic work environment.
- Why this job: Make a real impact in diverse projects across various sectors like Oil & Gas and Nuclear.
- Qualifications: 10+ years as a Project Document Controller with strong organisational skills.
- Other info: Collaborate with a skilled team and enhance your leadership experience.
The predicted salary is between 36000 - 60000 £ per year.
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.
This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
Duties & Responsibilities
- You will coordinate a team of document controllers, including manpower planning and resource management
- You will drive the implementation of the EDMS ProArc
- You will act as the Single Point of Contact (SPOC) for any project document control related issues and EDMS issues
- You will be the owner of Bilfinger’s document management procedure and processes and continuously optimise and improve them
- You will be the owner of the project document register, systems, and processes
- You will manage and control the flow of documents and information on projects
- Project documents will include Bilfinger deliverables, technical queries, vendor / other third party documents, client documents and commercial documents and communications
- You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested
- You will be pro-active in advising when the next review / approval phase of a document is expected
- You will be responsible for ensuring that project team members always have accurate and up-to-date information
- Your job will allow other project members to focus on their respective roles
- You will work on projects ranging from Concept Design, FEED, Detailed design to EPC projects
- The projects will be for different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects.
- On EPC projects, you will provide a valuable link between Engineering and other departments
- You will report to the Manager of Engineering Projects
Experience & Qualifications
- More than 10 years of experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors
- Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third party documents) throughout the entire project lifecycle
- Exceptional administration and organisation skills for document storage and upkeep of document register
- Proactive and assertive for chasing and expediting documents
- Excellent interpersonal skills and the ability to communicate with people at all levels
- Good knowledge of MS Excel
- Attention to detail for checking documents before issuing
- Experience with ProArc, Aconex or similar EDMS would be an advantage
- Experience expediting vendor / sub-contractor documents would be an advantage
- Higher Vocational Education with relevant work experience as a Project Document Controller.
- Experience managing a team would be an advantage
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
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Document Control Team Leader employer: Bilfinger Berger SE
Contact Detail:
Bilfinger Berger SE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Team Leader
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and EPC sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with document control and EDMS systems like ProArc. Share specific examples of how you've optimised processes in past roles to demonstrate your value.
✨Tip Number 3
Be proactive! If you see a job that fits your skills, apply through our website. Don’t wait for the perfect moment; take the initiative to express your interest and follow up if you can. It shows you're keen and ready to jump in!
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of project workflows in Engineering and EPC projects. Be ready to discuss how you manage document flow and keep teams informed. Confidence is key, so practice makes perfect!
We think you need these skills to ace Document Control Team Leader
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Control Team Leader role. Highlight your experience in managing document flows and your familiarity with EDMS like ProArc. We want to see how your skills match what we're looking for!
Showcase Your Experience: Don’t just list your previous jobs; explain how your 10+ years of experience as a Project Document Controller has prepared you for this role. We love seeing specific examples of how you've optimised document management processes in the past.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage information flow efficiently!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to track your application and ensure it reaches the right people. Don’t miss out!
How to prepare for a job interview at Bilfinger Berger SE
✨Know Your Stuff
Make sure you’re well-versed in the specifics of document control and the engineering sectors mentioned in the job description. Brush up on your knowledge of ProArc, Aconex, and other EDMS tools, as well as the project workflows in Engineering and EPC projects. This will show that you’re not just a fit for the role, but that you’re genuinely interested in the work.
✨Showcase Your Leadership Skills
As a Document Control Team Leader, you’ll need to manage a team effectively. Prepare examples from your past experiences where you’ve successfully led a team or improved processes. Highlight your proactive approach in expediting documents and how you’ve ensured smooth communication across departments.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific document control challenges. Think about scenarios where you had to manage tight deadlines or resolve conflicts over document approvals. Practising these responses can help you articulate your problem-solving skills clearly during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that demonstrate your interest in the company and the role. Inquire about their current projects, the team dynamics, or how they measure success in document control. This shows that you’re engaged and thinking about how you can contribute to their goals.
