Administrative Assistant in Biggleswade

We are seeking a highly organised and proactive Administrative Assistant with advanced IT skills to join our busy Academy team. This is a varied and rewarding role providing essential administrative support across multiple functions, ensuring the smooth day‑to‑day running of the Academy.

Key Responsibilities

• Manage assessment data within Arbor and other relevant systems, ensuring records are accurate, reliable and maintained effectively.
• Produce, distribute and analyse assessment information to monitor pupil progress, identify trends and support comparison against internal and national benchmarks.
• Manage the administration of all statutory tests and data submissions, ensuring that statutory information is prepared, validated and sent to the Department for Education at the appropriate points.
• Run the termly Census, checking funded, extended and paid hours for EY, resolving any errors or queries, and inputting data such as FSM and suspensions.
• Create and maintain the school timetable on Arbor as required.
• Prepare the academic year roll‑up on Arbor and provide staff and pupils with timetables as appropriate.
• Coordinate the administration of Parents’ Evenings and update academy calendars and website.
• Be part of the team that supports front‑of‑house operations: Provide reception and front‑of‑house support, welcoming visitors and responding to enquiries from parents, staff and external stakeholders.
• Provide administrative support across the Academy using Microsoft Office, Google Workspace, Arbor and other relevant systems.
• Manage telephone enquiries, directing calls and taking accurate messages.
• Maintain accurate pupil and parental records within Arbor.
• Provide first aid support to pupils/staff and support emergency and evacuation procedures.

Qualifications & Skills

• Previous administrative experience (school environment desirable).
• Highly organised with excellent attention to detail.
• Strong ICT skills, including Google Workspace and Microsoft Office.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, work under pressure, be flexible, reliable and able to use initiative.
• Maintains confidentiality and professionalism at all times.
• Willing to undertake training, including First Aid.

Hours / Salary / Contract

• Hours – 37 hours per week, Monday – Friday, 8am – 4:00pm (3:30pm on Friday). Term time (including 5 INSET Days).
• Salary – Level 2A point 3 (£12.85 per hour).
• Contract – Permanent.

Equality, Diversity and Safeguarding

Biggleswade Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the DBS. In line with Keeping Children safe in Education, online searches will be undertaken for all prospective shortlisted candidates. We reserve the right to appoint before the closing date.