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- Tasks: Coordinate projects from start to finish, ensuring everything runs smoothly.
- Company: Join a leading design and build company in the heart of London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of exciting projects and collaborate with talented professionals in a creative industry.
- Qualifications: A relevant degree and experience in project coordination are essential.
- Other info: Perfect for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for an organised, proactive and detail-driven Project Coordinator to join a leading design and build company based in London. This is a pivotal role that supports various departments including design, construction, and project operations. You’ll be working closely with senior leadership, site managers, and internal teams to ensure the smooth running of commercial fit-out projects from concept to completion.
Responsibilities
- General Coordination
- Take ownership of internal meeting minutes, track deliverables and ensure follow-ups are actioned.
- Manage team calendars and schedule meetings efficiently.
- Organise social and client events when required.
- Coordinate meeting logistics including refreshments and room setups.
- Submit expense claims for senior leadership.
- Manage procurement and delivery scheduling across projects.
- Keep internal project trackers accurate and up-to-date.
- Support the team in ensuring compliance with health & safety, quality, and environmental standards.
- Design Support
- Review and quality-check submission documents.
- Coordinate submission timelines and ensure alignment across teams.
- Schedule and lead submission review meetings.
- Manage formatting and delivery of content with the graphics team.
- Facilitate submission workshops and track all deliverables.
- On-Site & Construction Admin
- Set up health & safety documentation and site systems.
- Maintain and troubleshoot the project collaboration platform (BIM 360).
- Coordinate with Site Managers for on-site delivery needs.
- Collate and quality-check weekly project reports.
- Handle procurement admin and close-out documentation.
- Post-Completion
- Prepare and manage client handover documentation.
- Liaise with subcontractors and consultants to meet post-completion deadlines.
- Organise and minute lessons learned meetings.
- Pre-Construction
- Manage PQQ submissions for new subcontractors.
- Track pre-construction checklists and project packs.
- Minute kick-off meetings and coordinate milestone meetings.
- Organise team site visits and support proposal formatting.
- Sales Support
- Assist with RFI and PQQ submission preparation for new business opportunities.
What We’re Looking For
- A relevant bachelor’s degree.
- Proven coordination experience within a fast-paced, project-led environment.
- Familiarity with design & build or construction project lifecycles.
- Strong communication and organisation skills.
- Comfortable working independently but collaborative by nature.
- High attention to detail and a proactive approach.
- Ability to remain calm under pressure and juggle multiple priorities.
- Proficient in Microsoft Outlook, Excel and Word.
For more info apply with your CV or reach out - georgia@bigblue.uk.com
Contact Detail:
Bigblue Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarise yourself with the design and build industry. Understanding the project lifecycle and key terminology will help you communicate effectively with team members and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the construction and design sectors. Attend industry events or join relevant online forums to connect with potential colleagues and learn about the latest trends and challenges in the field.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple projects or tasks in the past. Be ready to discuss specific tools or methods you used to keep everything on track.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Tailor your approach to align with their ethos, demonstrating that you're not just a fit for the role, but also for the team.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially within design and construction environments. Use specific examples that demonstrate your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your background aligns with the responsibilities listed in the job description, such as managing team calendars and coordinating meetings.
Highlight Relevant Skills: Emphasise your strong communication and organisation skills in your application. Provide examples of how you've successfully coordinated projects or events in the past, particularly in fast-paced environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Project Coordinator role.
How to prepare for a job interview at Bigblue
✨Showcase Your Organisational Skills
As a Project Coordinator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple projects or tasks simultaneously, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Your Communication Abilities
Strong communication skills are essential for this role. During the interview, make sure to articulate your thoughts clearly and listen actively. You might also want to prepare examples of how you've effectively communicated with different teams or stakeholders in past roles.
✨Familiarise Yourself with the Company’s Projects
Research the design and build company and its recent projects. Being knowledgeable about their work will not only impress the interviewers but also allow you to ask insightful questions, showing your genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities and how you handle pressure. Think of situations where you had to coordinate under tight deadlines or resolve conflicts, and be ready to explain your thought process and outcomes.
