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- Tasks: Manage product data and coordinate international orders for a fun board game company.
- Company: Join Big Potato Games, a B CorpTM with a vibrant culture.
- Benefits: Enjoy a £500 holiday bonus, healthcare, gym discounts, and free board games.
- Why this job: Be part of a creative team and help bring joy through board games.
- Qualifications: Proficient in Microsoft Office, strong communicator, and organised.
- Other info: Flexible work environment with opportunities for personal growth.
The predicted salary is between 30000 - 42000 £ per year.
We are on the hunt for a Purchasing Operations Officer to join our Operations team. This role will be responsible for ensuring the smooth flow of product and purchasing data across global operations from creating and cataloguing product data through to International order management. This will include creating and managing product codes, barcodes, and shipping documentation while creating and coordinating international purchase orders and ensuring the efficient execution of international ex-factory order fulfilment.
You will also work closely with teams across Sales, Finance, Freight Forwarders and 3PL warehouses, reporting directly to the Head of Operations.
Salary: £30,000 Per annum
What will you be doing?
- Operations Product Data Management: Responsible for creating Product Codes and Barcodes; logging them on the Product Data Management System and maintaining any associated data as required. Shipmark creation: creates ship marks for products as required and checks barcodes as required.
- Purchasing Admin: Assisting the Demand Planner in creating and sending Purchase Orders for the UK, US, Germany and Canada to factories at the start of the month to ensure production schedule remains on track. Responsible for creating and emailing International purchase orders to factories as directed by the International Sales team, tracking Cargo Ready Dates, and ensuring all purchase orders are tracked correctly on Shipment Tracker. Ordering RFID labels and any other unit/carton labels to factories when required by customer, working with the Retail Operations manager to ensure requirements are adhered to correctly. Forecasting and tracking stock for spare parts globally.
- International FOB & Ex-Factory Order Coordination: Liaising with Customers / Forwarders to ensure Ex-Factory orders are collected by Customers Freight Forwarders. Creating and providing shipping documentation for Customers as required – Commercial Invoice, Packing List, COO, and Packing Declarations. Organising Consolidations with Factories and 3rd Party Consolidation Providers in China; ensuring bookings are made in a timely manner for consolidations at China 3PL to minimise storage charges with Customer Freight Forwarders. Managing any post handover documentation to ensure product is invoiced on time.
- Global Buys Admin: Assisting to create shipping documents for Global Buys for Customers buying FOB and shipping to multiple locations internationally requiring labels. Assisting with approving and tracking Forwarders Cargo Receipts.
- Warehouse & Shipping Invoice Processing and Reporting: Assisting weekly to ensure all ex-factory consolidation warehouse invoicing is logged and tracked correctly; assisting with UK, US and DE warehouse invoicing as required. Working with the Shipping Manager to ensure all shipping invoicing is logged and tracked and kept as up to date as possible.
- Order Fulfilment: Assisting when required with shipping samples for the Production team from the office.
Requirements
What is Essential:
- Highly proficient and experienced with Microsoft Office (especially Excel) and Google Workspace (Google Docs, Google Sheets), with competency in basic formulas, XLOOKUPs and Pivot Tables.
- Confident strong communicator who can easily interact with key stakeholders in meetings and over email, both internally and externally.
- Flexible approach and ability to work using own initiative.
- High level of organisation with great attention to detail.
- Fast learner with ability to pick up new systems and processes.
What is Desirable:
- Highly desirable: 2 years experience working in Operations or Administration.
- Experience working with Warehouses, Retail and Stock Management.
- Experience with Inventory Management Systems (e.g. SAP Business One, Quickbooks, etc).
- Data handling experience.
- Someone who loves board games.
We are committed to building a team that reflects a wide variety of backgrounds and perspectives, and we encourage applications from underrepresented groups.
Benefits:
- £500 holiday bonus & lots of free board games
- Bupa Healthcare plus Employee Assistance Programme – Counseling
- Discounted gym memberships
- Monthly yoga
- Casual dress
- Company events
- Cycle to work scheme
Purchasing Operations Officer in London employer: Big Potato Games | B CorpTM
Contact Detail:
Big Potato Games | B CorpTM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Operations Officer in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Big Potato Games or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since Big Potato Games is a B Corp, show your passion for sustainability and how it aligns with their mission. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your communication skills! As a Purchasing Operations Officer, you'll need to liaise with various teams. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Purchasing Operations Officer in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchasing Operations Officer role. Highlight relevant experience, especially in operations and administration, and don’t forget to showcase your skills with Microsoft Office and Google Workspace!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background makes you a perfect fit for our team at Big Potato Games. Keep it engaging and personal!
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. You could even mention specific examples of how your organisational skills have helped you in past roles.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status directly!
How to prepare for a job interview at Big Potato Games | B CorpTM
✨Know Your Product Data
Familiarise yourself with product data management systems and the importance of product codes and barcodes. Be ready to discuss how you would ensure accuracy in logging and maintaining this data, as it’s crucial for the role.
✨Master Microsoft Office
Since proficiency in Microsoft Office, especially Excel, is essential, brush up on your skills. Be prepared to demonstrate your knowledge of basic formulas, XLOOKUPs, and Pivot Tables during the interview.
✨Communicate Like a Pro
As a Purchasing Operations Officer, you'll need to liaise with various teams and stakeholders. Practice articulating your thoughts clearly and confidently, and think of examples where you've successfully communicated in a professional setting.
✨Show Your Organisational Skills
Highlight your ability to stay organised and detail-oriented. Prepare examples from your past experiences where your organisational skills made a difference, especially in fast-paced environments like operations or administration.
