At a Glance
- Tasks: Support daily operations with admin tasks and manage communications like a pro.
- Company: Join Biffa, a leader in sustainable waste management.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive team environment.
- Other info: Be part of a diverse team that values creativity and equality.
- Why this job: Make a difference in waste management while developing your skills in a dynamic role.
- Qualifications: GCSEs in Maths and English, plus some admin experience.
The predicted salary is between 24000 - 28000 € per year.
The Administration Assistant will provide efficient and professional administrative support to ensure the smooth day-to-day operation of the depot and wider business. The role requires strong organisational skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.
Key responsibilities:
- Receive, manage, and respond to high volumes of internal and external communication, including emails, telephone calls, and written correspondence.
- Act as a professional first point of contact for visitors, contractors, and colleagues, providing general support and assistance as required.
- Carry out a full range of administrative duties including data entry, filing (electronic and paper-based), copying, scanning, and document management.
- Accurately input and maintain payroll data and holiday/absence requests using Dayforce, ensuring a high level of accuracy and minimal errors.
- Organise, coordinate, and schedule regular depot tasks and appointments (e.g. SIT meetings, union meetings, workforce wheel torquing, inspections, etc.).
- Coordinate repairs and maintenance of office equipment, liaising with suppliers and contractors as required.
- Take accurate minutes during meetings and distribute actions and notes within agreed timescales.
- Monitor and maintain office stock levels, place orders as requested via D365, and support with expense submission and reconciliation to assist with financial oversight.
- Maintain accurate records, logs, and spreadsheets to support operational and reporting requirements.
- Support compliance with internal processes and procedures, ensuring documentation is completed and stored correctly.
Essential Criteria:
- GCSE Mathematics and English Language at Grade C or above (or equivalent).
- Previous experience in an administrative role.
- Experience using HR or payroll systems (e.g. Dayforce) and business systems such as D365 would be desirable.
Administration Assistant in Hastings employer: Biffa plc
At Biffa, we pride ourselves on being an excellent employer, offering a supportive work culture that values diversity and encourages personal growth. Located at our Rother Depot, the Administration Assistant role provides a unique opportunity to contribute to meaningful environmental initiatives while enjoying a flexible 30-hour work week, comprehensive training, and a collaborative team atmosphere that fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Hastings
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the industry. A personal recommendation can go a long way in landing that Administration Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Understand what Biffa stands for and how you can contribute to their mission. This will show your genuine interest and help you stand out!
✨Tip Number 3
Practice common interview questions related to administrative tasks. Think about scenarios where you've demonstrated strong organisational skills or attention to detail. We want you to be ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Biffa team and making a difference.
We think you need these skills to ace Administration Assistant in Hastings
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your organisational skills and any relevant experience in administrative tasks, as these are key for us at StudySmarter.
Craft a Catchy Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you’re the perfect fit for our team and how you can contribute to the smooth operation of the depot.
Showcase Your Attention to Detail:In an admin role, attention to detail is crucial. Make sure to proofread your application for any typos or errors, as this will demonstrate your commitment to accuracy and professionalism.
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Biffa plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing communications, data entry, and scheduling. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a fast-paced environment.
✨Practice Professional Communication
As the first point of contact for visitors and colleagues, effective communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with articulating your thoughts and maintaining professionalism.
✨Familiarise Yourself with Relevant Systems
If you have experience with HR or payroll systems like Dayforce or business systems such as D365, be prepared to discuss it. If not, do a bit of research on these systems so you can speak about them intelligently. Showing that you're proactive about learning can really impress the interviewers.
