At a Glance
- Tasks: Provide essential admin support to keep our depot running smoothly.
- Company: Join Biffa, a leader in sustainable waste management.
- Benefits: Flexible hours, career growth, and a vibrant team culture.
- Other info: Dynamic workplace with a focus on diversity and innovation.
- Why this job: Make a difference in waste management while developing your skills.
- Qualifications: GCSEs in Maths and English, plus some admin experience.
The predicted salary is between 22000 - 26000 € per year.
The Administration Assistant will provide efficient and professional administrative support to ensure the smooth day-to-day operation of the depot and wider business. The role requires strong organisational skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.
Key responsibilities:
- Receive, manage, and respond to high volumes of internal and external communication, including emails, telephone calls, and written correspondence.
- Act as a professional first point of contact for visitors, contractors, and colleagues, providing general support and assistance as required.
- Carry out a full range of administrative duties including data entry, filing (electronic and paper-based), copying, scanning, and document management.
- Accurately input and maintain payroll data and holiday/absence requests using Dayforce, ensuring a high level of accuracy and minimal errors.
- Organise, coordinate, and schedule regular depot tasks and appointments (e.g. SIT meetings, union meetings, workforce wheel torquing, inspections, etc.).
- Coordinate repairs and maintenance of office equipment, liaising with suppliers and contractors as required.
- Take accurate minutes during meetings and distribute actions and notes within agreed timescales.
- Monitor and maintain office stock levels, place orders as requested via D365, and support with expense submission and reconciliation to assist with financial oversight.
- Maintain accurate records, logs, and spreadsheets to support operational and reporting requirements.
- Support compliance with internal processes and procedures, ensuring documentation is completed and stored correctly.
Essential Criteria:
- GCSE Mathematics and English Language at Grade C or above (or equivalent).
- Previous experience in an administrative role.
- Experience using HR or payroll systems (e.g. Dayforce) and business systems such as D365 would be desirable.
Administration Assistant employer: Biffa plc
At Biffa, we pride ourselves on being an excellent employer, offering a supportive work culture that values diversity and encourages personal growth. Located at our Rother Depot, the Administration Assistant role provides a unique opportunity to contribute to meaningful waste management initiatives while enjoying a flexible 30-hour work week, comprehensive training, and a collaborative environment that fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the industry. A personal recommendation can go a long way in landing that Administration Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Understand what Biffa stands for and how you can contribute to their mission. This will show your genuine interest and help you stand out.
✨Tip Number 3
Practice common interview questions related to administrative tasks. Think about scenarios where you've demonstrated strong organisational skills or attention to detail. We want you to be ready to impress!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’re the perfect fit.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administration Assistant role. Highlight your organisational skills and any relevant experience that matches the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills:Since you'll be handling a lot of internal and external communication, it's crucial to demonstrate your ability to communicate clearly and professionally. Use examples in your application that showcase your experience in managing emails, calls, and correspondence.
Be Detail-Oriented:Attention to detail is key in this role! Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, as it reflects the care you'll bring to the position.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Biffa plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing communications, data entry, and scheduling. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a fast-paced environment.
✨Practice Professional Communication
As the first point of contact for visitors and colleagues, effective communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with handling various scenarios, like responding to inquiries or taking minutes during meetings.
✨Familiarise Yourself with Relevant Systems
If you have experience with HR or payroll systems like Dayforce or business systems such as D365, be sure to mention it. If not, do a bit of research on these tools so you can speak about them intelligently. Showing that you're proactive about learning new systems can set you apart from other candidates.
