The Estates Administrative Assistant joins East Sussex Fire & Rescue Service’s Estates Department for a six-month fixed-term post. The work covers records, compliance administration, capital project support, purchasing and coordination for the property portfolio. The role also supports the introduction and ongoing administration of the Estates CAFM system. It is 37 hours a week and requires police vetting for work based at Joint Headquarters in Lewes.
What the job involves
- Based at East Sussex Fire & Rescue Service Headquarters in Lewes, maintain Estates records, electronic filing systems and property documentation
- Administer statutory compliance inspections, servicing and related remedial actions
- Update compliance registers, trackers and management information
- Support capital project administration, including procurement documents, project trackers and financial records
- Raise and monitor purchase orders, process invoices and assist with budget administration
- Liaise with contractors, suppliers and internal stakeholders
- Coordinate meetings, maintain action logs and support departmental reporting
- Support the introduction and ongoing administration of the Estates CAFM system
Skills & knowledge
- Strong organisational skills and attention to detail
- Positive, solution-focused approach
- Confidence using Microsoft Office applications
- Ability to manage multiple priorities
- Ability to work collaboratively as part of a team
Checks & eligibility
- Police vetting for roles based at Joint Headquarters in Lewes
Nice to have
- Experience in property, facilities management, construction or a compliance-led environment
Admin Assistant Estates Department 6 month FTC in Lewes employer: Bidvane
The Medical Centre is an exceptional employer for General Practitioners, offering a supportive work environment across two sites with a strong focus on patient-centred care. With flexible session options and a commitment to professional development, employees benefit from a collaborative team culture that values continuous learning and quality improvement. Located in a vibrant community, the practice provides unique opportunities to engage with diverse patient needs while enjoying the advantages of NHS pension and comprehensive employment benefits.
