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For Companies At a Glance
- Tasks: Support project managers with correspondence, documentation, and marketing activities in a dynamic office environment.
- Company: Join a thriving company in Chesterfield focused on commercial success and teamwork.
- Benefits: Competitive salary, full-time hours, and opportunities for professional growth.
- Why this job: Be part of exciting projects and develop your skills in a supportive team.
- Qualifications: Strong communication, time management, and organisational skills are essential.
- Other info: Great opportunity for career advancement in a collaborative setting.
The predicted salary is between 22000 - 28000 £ per year.
I am currently recruiting for a Commercial Assistant for one of my clients in Chesterfield. This role is full time office based, working 9am – 5:30pm with a 30-minute break. Salary is £26,000 - £32,000 dependant on experience. This role would suit a commercial assistant who has experience assisting commercial, bids/marketing and project managers with routine tasks. You will have excellent time management, be able to prioritise effectively and have strong communication skills.
About the role:
- Monitor incoming and outgoing correspondence under your control and ensure this is effectively communicated to the applicable people within the business and actioned accordingly.
- Ensure all pertinent and important documentation is stored and organised on the company SharePoint system under Commercial.
- Assist with marketing activities.
- Process incoming commercial enquiries and either handle or forward to management as appropriate.
- Ensure enquiry and tender trackers are regularly updated and accurately maintained.
- Maintain and update tender and enquiry folders, maintaining version control.
- Reviewing enquiries and tenders, understanding requirements and deadlines, and distributing requirements to relevant teams.
- Assist with the preparation, formatting and submission of response to enquiries and tenders.
- Working with commercial, technical, SHEQ, legal, financial and other teams to gather necessary information, documentation and content required to support responses to enquiries and tenders.
- Coordinate internal team inputs and ensure deadlines are met.
- Consolidate sections and/or documents developed by others team members into the required tender/enquiry format, ensuring tender/enquiry documents are accurate, compliant, and formatted correctly.
- Working closely with the Bid Manager to develop and maintain the content library.
- Assist with the compilation of cost estimates and pricing documents.
- Liaise with suppliers and subcontractors to collect quotes and verify documentation.
- Daily data collection and tracking.
- Assist in maintaining the monthly operational cost tracker for use in Payment Applications (PAs).
- Compile the necessary backing documentation for each PA.
- Help prepare and submit monthly Operational and Recharge PAs in accordance with the Invoice Procedure.
- Keep the PA/Invoice Register updated with all relevant details (PA number, description, value, invoice number, due date, and payment status).
- Assist in preparing AFP forms for client approval, ensuring all required information is complete (project reference, AFP number, supplier details, quotation reference, estimated cost).
- Track AFPs through their lifecycle, from preparation to client countersignature and procurement.
- Update and maintain the AFP Register accurately, ensuring each AFP is logged with supporting documents.
- File all AFP-related documents (form, supplier quotation, client approval, invoice) in the correct SharePoint folders.
- File invoices in the correct supplier and AFP folders, ensuring proper organisation and traceability and update AFP registers showcasing the relative AFP number with the associated PA and invoice number.
- Link each supplier invoice to the correct Payment Application in the PA Register.
- Assist with setting up and maintaining project management procedures and office workflows.
- Support the preparation of reports, presentations, and client updates as requested.
- Schedule and prepare for project meetings, including compiling agendas and taking minutes.
How to apply:
To apply for this role or to find out more information, please send a CV to Hayley Wood. If you are seeking a career move but this position is not right for you please browse the other vacancies on our website.
Commercial Assistant in Derby employer: Bidrecruitment
Contact Detail:
Bidrecruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Assistant in Derby
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Commercial Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent bids and marketing strategies. This will show you're genuinely interested and ready to contribute from day one!
✨Tip Number 3
Practice your communication skills! Since this role requires strong communication, consider doing mock interviews with friends or family. Get comfortable discussing your experience and how it relates to the tasks mentioned in the job description.
✨Tip Number 4
Don't forget to check our website regularly for new vacancies! We specialise in roles like this, so keep an eye out for positions that match your skills. Applying through us can give you a better chance of landing that dream job!
We think you need these skills to ace Commercial Assistant in Derby
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Assistant role. Highlight your experience with commercial tasks, bids, and project management. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since strong communication is key for this role, don’t shy away from showcasing your abilities. Use clear and concise language in your application to demonstrate your communication prowess. We love a good communicator!
Organise Your Documents: Just like you’ll need to do in the role, keep your application documents organised. Ensure your CV and cover letter are easy to read and well-structured. A tidy application reflects a tidy mind, and we appreciate that!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you can explore other vacancies while you’re there. Let’s make this happen together!
How to prepare for a job interview at Bidrecruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Commercial Assistant. Familiarise yourself with tasks like managing correspondence, maintaining documentation on SharePoint, and assisting with tenders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Time Management Skills
Since this role requires excellent time management and prioritisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of deadlines and ensure everything runs smoothly.
✨Communicate Clearly and Confidently
Strong communication skills are key for this position. Practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror to refine your delivery and ensure you come across as professional and approachable.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewer about the company culture, team dynamics, or specific projects. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
