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- Tasks: Support project managers with correspondence, documentation, and marketing activities.
- Company: Dynamic company in Chesterfield focused on commercial success.
- Benefits: Competitive salary, full-time hours, and opportunities for career growth.
- Why this job: Join a collaborative team and make an impact in commercial operations.
- Qualifications: Strong communication skills and experience in commercial assistance.
- Other info: Full-time office role with a supportive work environment.
The predicted salary is between 22600 - 29800 £ per year.
I am currently recruiting for a Commercial Assistant for one of my clients in Chesterfield. This role is full time office based, working 9am – 5:30pm with a 30-minute break. Salary is £26,000 - £32,000 dependant on experience. This role would suit a commercial assistant who has experience assisting commercial, bids/marketing and project managers with routine tasks. You will have excellent time management, be able to prioritise effectively and have strong communication skills.
About the role:
- Monitor incoming and outgoing correspondence under your control and ensure this is effectively communicated to the applicable people within the business and actioned accordingly.
- Ensure all pertinent and important documentation is stored and organised on the company SharePoint system under Commercial.
- Assist with marketing activities.
- Process incoming commercial enquiries and either handle or forward to management as appropriate.
- Ensure enquiry and tender trackers are regularly updated and accurately maintained.
- Maintain and update tender and enquiry folders, maintaining version control.
- Reviewing enquiries and tenders, understanding requirements and deadlines, and distributing requirements to relevant teams.
- Assist with the preparation, formatting and submission of response to enquiries and tenders.
- Work with commercial, technical, SHEQ, legal, financial and other teams to gather necessary information, documentation and content required to support responses to enquiries and tenders.
- Coordinate internal team inputs and ensure deadlines are met.
- Consolidate sections and/or documents developed by others team members into the required tender/enquiry format, ensuring tender/enquiry documents are accurate, compliant, and formatted correctly.
- Work closely with the Bid Manager to develop and maintain the content library.
- Assist with the compilation of cost estimates and pricing documents.
- Liaise with suppliers and subcontractors to collect quotes and verify documentation.
- Daily data collection and tracking.
- Assist in maintaining the monthly operational cost tracker for use in Payment Applications (PAs).
- Compile the necessary backing documentation for each PA.
- Help prepare and submit monthly Operational and Recharge PAs in accordance with the Invoice Procedure.
- Keep the PA/Invoice Register updated with all relevant details (PA number, description, value, invoice number, due date, and payment status).
- Assist in preparing AFP forms for client approval, ensuring all required information is complete (project reference, AFP number, supplier details, quotation reference, estimated cost).
- Track AFPs through their lifecycle, from preparation to client countersignature and procurement.
- Update and maintain the AFP Register accurately, ensuring each AFP is logged with supporting documents.
- File all AFP-related documents (form, supplier quotation, client approval, invoice) in the correct SharePoint folders.
- File invoices in the correct supplier and AFP folders, ensuring proper organisation and traceability and update AFP registers showcasing the relative AFP number with the associated PA and invoice number.
- Link each supplier invoice to the correct Payment Application in the PA Register.
- Assist with setting up and maintaining project management procedures and office workflows.
- Support the preparation of reports, presentations, and client updates as requested.
- Schedule and prepare for project meetings, including compiling agendas and taking minutes.
How to apply:
To apply for this role or to find out more information, please send a CV to Hayley Wood. If you are seeking a career move but this position is not right for you please browse the other vacancies on our website.
Commercial Assistant employer: Bidrecruitment
Contact Detail:
Bidrecruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Know their values, recent projects, and how you can contribute as a Commercial Assistant. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Focus on showcasing your time management and communication skills, as these are key for the role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to get noticed by recruiters who specialise in your field.
We think you need these skills to ace Commercial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Assistant role. Highlight your experience with commercial tasks, bids, and project management. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since strong communication is key for this role, don’t shy away from showcasing your abilities. Use clear and concise language in your application to demonstrate your knack for effective communication.
Organise Your Documents: Just like you’ll need to keep things organised in the role, ensure your application documents are well-structured. Use headings, bullet points, and a clean format to make it easy for us to read through your application.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of everything. Plus, you can check out other vacancies while you're there!
How to prepare for a job interview at Bidrecruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Commercial Assistant. Familiarise yourself with tasks like managing correspondence, maintaining documentation on SharePoint, and assisting with tenders. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Time Management Skills
Since this role requires excellent time management and prioritisation, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you keep track of deadlines and ensure that all tasks are completed efficiently.
✨Communicate Clearly and Effectively
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, demonstrating your ability to communicate effectively with various teams.
✨Prepare for Team Collaboration Questions
This role involves working closely with different teams, so expect questions about collaboration. Think of specific instances where you've worked with others to achieve a common goal, and be prepared to explain your role in those situations. Highlight your ability to coordinate inputs and meet deadlines.
