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For Companies At a Glance
- Tasks: Manage bid requests, track opportunities, and support the bid team daily.
- Company: Join a leading IT solutions provider making waves in the industry.
- Benefits: Enjoy a competitive salary and the chance to work in vibrant York or London.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to exciting projects.
- Qualifications: Experience in bid administration, strong Microsoft skills, and excellent communication are essential.
- Other info: This is a 12-month maternity cover contract with potential for growth.
The predicted salary is between 24000 - 28000 £ per year.
An IT solutions and services provider is seeking a Bid Administrator on a 12 month contract. You will report into the Head of Bids and be responsible for managing and responding to bid support requests from internal and external stakeholders, managing emails to team inbox, including tender notices and tracker feeds, and general bid queries. Updating and maintaining internal systems for tracking bid progress, MI reports and bid content library.
Key Areas of Responsibility:
- Manage all tender portal and tracker registration and access.
- Receive, process, record and track all daily incoming/outgoing tender opportunities.
- Review/filter daily tender alerts and distribute notices to the relevant sales lead.
- Monitor and record all responses to tender alerts, keeping the internal tender tracking system up to date.
- File and maintain the structure of the tender inbox, company information and general bid directory.
- Assist with maintaining/updating content in the company's bid response library.
- Organise relevant bid meetings (e.g. qualification).
- Assist with populating customer pre-qualification/selection questionnaires and request for quotes, responding within customer deadlines and ensuring company governance is followed.
- Support with populating standard bid content, formatting and quality control activities.
- Assist with the administrative elements of managing the public sector frameworks.
- Any other duties as reasonably required by the Head of Bid Management.
Role Requirements:
- Bid Administration experience is essential, ideally within the IT industry.
- Knowledge of a bid or business development environment.
- Ability to work as a team member and on own initiative when required.
- Strong experience using Microsoft applications including Outlook, Word, Excel, SharePoint.
- Excellent organisational and time management skills.
- Experience working in fast-paced environment and managing multiple activities concurrently.
- Excellent communication/interpersonal skills.
For further information or to apply for this role, please contact Ben Hannon on 0208 126 5231 or email ben_hannon@bidsolutions.com.
Bid Administrator employer: Bid Solutions
Contact Detail:
Bid Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator
✨Tip Number 1
Familiarise yourself with the specific bid processes and terminology used in the IT industry. This will not only help you understand the role better but also demonstrate your knowledge during any interviews or discussions.
✨Tip Number 2
Network with professionals in the bid administration field, especially those who work in IT. Attend relevant industry events or join online forums to connect with others and gain insights that could give you an edge.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and SharePoint, as these are crucial for managing bid tracking systems. Consider taking a short course if you feel you need to enhance your proficiency.
✨Tip Number 4
Prepare to discuss your organisational and time management skills in detail. Think of specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
We think you need these skills to ace Bid Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid administration, particularly within the IT industry. Use keywords from the job description to demonstrate your suitability for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities and requirements listed in the job description. Explain how your skills and experiences align with the needs of the company and why you are interested in this position.
Showcase Your Skills: Emphasise your proficiency in Microsoft applications like Outlook, Word, Excel, and SharePoint. Provide examples of how you've used these tools in previous roles to manage bids or projects effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Bid Administrator role.
How to prepare for a job interview at Bid Solutions
✨Know Your Bid Administration Basics
Make sure you brush up on your bid administration knowledge, especially within the IT industry. Be prepared to discuss your previous experiences and how they relate to the responsibilities outlined in the job description.
✨Demonstrate Organisational Skills
Since the role requires excellent organisational and time management skills, think of examples from your past where you've successfully managed multiple tasks or projects. Be ready to share how you prioritise your workload.
✨Familiarise Yourself with Microsoft Applications
As strong experience with Microsoft applications is essential, ensure you're comfortable discussing your proficiency in Outlook, Word, Excel, and SharePoint. You might even want to mention specific tasks you've accomplished using these tools.
✨Showcase Your Communication Skills
Excellent communication and interpersonal skills are crucial for this role. Prepare to give examples of how you've effectively communicated with team members or stakeholders in previous positions, especially in a fast-paced environment.
