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- Tasks: Lead the tender process from start to finish, ensuring winning submissions.
- Company: Join a dynamic team focused on innovative engineering solutions.
- Benefits: Enjoy hybrid working options and opportunities for professional growth.
- Why this job: Make an impact by mentoring others and improving processes in a collaborative environment.
- Qualifications: Degree or equivalent in a relevant field; 5 years' experience in tender preparation required.
- Other info: Full UK driving licence needed; APMP qualification is a plus.
The predicted salary is between 36000 - 60000 £ per year.
The Bid Manager is responsible for all activities necessary for submitting a winning tender and becomes the point of contact with the customer from tender launch through to order receipt, including responsibility for internal and external communication. Additionally, responsibility includes mentoring of staff and process improvement identification and implementation.
Responsible to the Head of Tendering for:
- Management and administration of the tender preparation process.
- Production of the Tender document.
- Submission of completed approved tender by due date.
- Ensure that the Gated Process controls are carried out and documented.
- Completion within tender budget.
- Allocation of all contract deliverables to Tender team members.
- Establishing the Tender data storage location file/directory.
- Establishing the change control process.
- Establishing the risks, exclusions and assumptions register.
- Establishing the Lessons Learnt register.
- Logging and maintaining information on Database.
- Leading 3rd party Bid Leads on Major opportunities when required.
- Mentoring junior members of the business winning team.
- Assisting Head of Tendering in process improvement identification and implementation.
To receive from others:
- A clear understanding of the required scope of supply (from the Sales team).
- An initial estimate of the appropriate Target Cost which the tender should achieve (from the Sales team and reflecting a price that would be attractive to the customer).
- Tender preparation budget (from Tenders Manager).
- Technical support from essentially involved functions.
The tender preparation task will include:
- Bid preparation programme.
- Agreeing Project execution strategy with nominated Team.
- Establishing Work Breakdown structure (liaison with Engineering function).
- Agreeing Make/Buy decisions (with Manufacturing team).
- Preparation of labour man-hour estimates (Manufacturing, Engineering, Admin and Projects).
- Preparation of project execution Commentaries (Manufacturing, Engineering, Test, Quality).
- Preparation of Project Programme with Budget/Resource allocations to tasks (Projects).
- Materials estimate through valid quotations from approved suppliers (Procurement).
- Assessment of risks and compilation of appropriate contingency.
- Compilation of Final estimate (using agreed rates and overheads in the Cost estimate spreadsheet).
- Management of the risks, exclusions and assumptions register (liaison with Projects).
- Preparation of cash flow statement and graphs.
- Completion of internal Team Review prior to approval.
- Preparation of Bid Settlement Documentation for Internal and External Approval Process.
- Receipt of final Tender Approval (through the formal Tender Approval Gate checklist).
Experience required:
- Degree, HNC or equivalent in an appropriate discipline (desirable).
- Experience in a technical engineering or manufacturing environment.
- APMP Qualification.
- P6 and Project Management related qualifications (desirable).
- 5 years’ experience in Tender preparation.
- Full UK driving licence.
Locations
Contact Detail:
Bid Manager Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bids Manager
✨Tip Number 1
Familiarise yourself with the tendering process and the specific requirements of the role. Understanding the nuances of bid management, including risk assessment and project execution strategies, will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the engineering and manufacturing sectors. Attend industry events or join relevant online forums to connect with others who have experience in bid management. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your mentoring skills by discussing any previous experiences where you've guided junior team members. Highlighting your ability to lead and improve processes will resonate well with the hiring team at StudySmarter.
✨Tip Number 4
Prepare to discuss specific examples of successful tenders you've managed in the past. Be ready to explain your approach to managing budgets, timelines, and team dynamics, as this will demonstrate your capability to handle the responsibilities of a Bid Manager.
We think you need these skills to ace Bids Manager
Some tips for your application 🫡
Understand the Role: Before you start writing your application, make sure you fully understand the responsibilities of a Bid Manager. Familiarise yourself with the key tasks mentioned in the job description, such as managing the tender preparation process and mentoring staff.
Tailor Your CV: Customise your CV to highlight relevant experience in tender preparation and project management. Emphasise any qualifications like APMP or P6 that align with the requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the bid management process. Mention specific examples from your past experience where you successfully managed tenders or improved processes.
Highlight Key Skills: In your application, make sure to highlight skills that are crucial for the role, such as communication, risk management, and team leadership. Use concrete examples to demonstrate how you've applied these skills in previous roles.
How to prepare for a job interview at Bid Manager
✨Understand the Tender Process
Make sure you have a solid grasp of the entire tender preparation process. Familiarise yourself with each stage, from initial scope understanding to final approval. This will help you demonstrate your expertise and show that you can manage the process effectively.
✨Showcase Your Mentoring Skills
As a Bid Manager, you'll be responsible for mentoring junior team members. Be prepared to discuss your previous mentoring experiences and how you've helped others grow in their roles. Highlight specific examples where your guidance led to successful outcomes.
✨Prepare for Technical Questions
Given the technical nature of the role, expect questions related to engineering and manufacturing processes. Brush up on relevant technical knowledge and be ready to explain how it applies to bid preparation and project execution strategies.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, as you'll be liaising with various teams and stakeholders. Prepare examples of how you've successfully communicated complex information in the past, and be ready to discuss your approach to maintaining clear lines of communication throughout the tender process.
