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- Tasks: Support wine operations, logistics, and client services in a dynamic environment.
- Company: Join a leading wine marketplace and auction business in Battersea, London.
- Benefits: Flexible working hours, competitive salary, and exposure to the wine industry.
- Other info: Great opportunity for career growth in a fast-paced, specialist sector.
- Why this job: Dive into the exciting world of wine trading and logistics while developing your skills.
- Qualifications: 2+ years in administration or logistics; wine experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Location: Battersea, London
Employment Type: Full-time or Part-time (5 days per week with reduced hours considered)
Reports to: James Pymont, Managing Director
About the Role
We are seeking a highly organised and detail-oriented Administrator & Logistics Assistant to support the day-to-day operations of Bid for Wine and Forum Fine Wine. The successful candidate will work across both businesses, supporting a peer-to-peer wine marketplace alongside a fine wine brokering and auction business. This varied role offers exposure to wine trading, logistics, client services, auctions, and e-commerce operations within a fast-paced and specialist sector. The ideal candidate will have previous experience in administration, logistics, wine operations, or a related field, and be comfortable working in a dynamic environment where attention to detail and strong organisational skills are essential. This role would particularly suit someone with 2+ years’ experience in a similar position, ideally within the wine, luxury goods, storage, logistics, or auction sectors.
Key Responsibilities
- Administrative Support
- Maintain accurate records of inventory, consignments, and client information
- Assist with cataloguing wines for auction, including data entry and proofreading
- Prepare invoices, shipping documents, and internal reports
- Arrange delivery of winning lots and merchant orders
- Update and manage stock records using internal inventory systems
- Coordinate incoming and outgoing wine shipments
- Liaise with warehouses, couriers, and clients to ensure timely deliveries and collections
- Track shipments and resolve logistical issues or delays
- Assist with stock control, storage organisation, and condition checks
- Support wine storage and warehouse logistics operations
- Pack and prepare wines securely for shipment and collection
- Organise deliveries and collections with couriers and storage providers
- Assist with the physical handling and movement of wine cases and stock as required (manual handling involved)
- Assist in the preparation and execution of wine auctions (online and/or live)
- Coordinate lotting, labelling, and movement of wines for sale
- Photograph bottles for listings
- Support online sales administration and website stock updates where required
- Respond to client enquiries via email and phone in a professional manner
- Assist with valuations and general client administration
Skills & Experience
Essential
- Minimum 2 years’ experience in an administrative, logistics, or operations role
- Strong organisational skills and exceptional attention to detail
- Good written and verbal communication skills
- Proficiency in Microsoft Office, particularly Excel
- Ability to multitask and work to deadlines in a fast-paced environment
- Proactive, reliable, and professional approach
Desirable
- Previous experience within the wine trade, wine storage, or wine logistics
- Experience using LCB stock management systems or similar inventory management software
- Familiarity with Wine Hub and WooCommerce platforms
- Auction industry knowledge or previous auction experience desirable
- Familiarity with inventory or database systems
- Interest in wine, luxury goods, or the auction industry
Personal Attributes
- Team player with a hands-on approach
- Strong problem-solving mindset
- Professional and client-focused demeanour
- Adaptable and willing to take initiative
How to Apply
Please submit your CV and a brief cover letter outlining your relevant experience and interest in the role and the wine industry to Vicki Wonfor.
Wine Administrator & Logistics Assistant in London employer: Bid For Wine
Contact Detail:
Bid For Wine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wine Administrator & Logistics Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the wine industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your experience in logistics and administration. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. We suggest mentioning something specific from your conversation to show you were engaged and interested.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Wine Administrator & Logistics Assistant in London
Some tips for your application 🫡
Craft a Tailored CV: Make sure your CV highlights your experience in administration and logistics, especially if you've worked in the wine or auction sectors. We want to see how your skills align with what we're looking for, so tailor it to show off your relevant experience!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Share your passion for the wine industry and explain why you're the perfect fit for our team. Keep it concise but engaging – we love a bit of personality!
Show Off Your Organisational Skills: Since this role requires strong organisational skills, consider including examples of how you've successfully managed multiple tasks or projects in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Bid For Wine
✨Know Your Wine
Brush up on your wine knowledge before the interview. Familiarise yourself with different types of wines, wine regions, and basic terminology. This will not only show your passion for the industry but also help you engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of specific situations where you successfully managed logistics or administrative tasks. Being able to demonstrate your attention to detail and how you handle multiple responsibilities will impress the interviewers.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office, especially Excel, is essential, make sure you're comfortable using these tools. If you have experience with inventory management systems like LCB or platforms like WooCommerce, be ready to discuss how you've used them in past roles.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and the specifics of the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.