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- Tasks: Support wine operations, logistics, and client services in a dynamic environment.
- Company: Join a leading wine marketplace and auction business in Battersea, London.
- Benefits: Flexible hours, competitive salary, and exposure to the wine industry.
- Other info: Great opportunity for career growth in a fast-paced, specialist sector.
- Why this job: Dive into the exciting world of wine trading and logistics while developing your skills.
- Qualifications: 2+ years in admin or logistics; wine experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Location: Battersea, London
Employment Type: Full-time or Part-time (5 days per week with reduced hours considered)
Reports to: James Pymont, Managing Director
About the Role
We are seeking a highly organised and detail-oriented Administrator & Logistics Assistant to support the day-to-day operations of Bid for Wine and Forum Fine Wine. The successful candidate will work across both businesses, supporting a peer-to-peer wine marketplace alongside a fine wine brokering and auction business. This varied role offers exposure to wine trading, logistics, client services, auctions, and e-commerce operations within a fast-paced and specialist sector. The ideal candidate will have previous experience in administration, logistics, wine operations, or a related field, and be comfortable working in a dynamic environment where attention to detail and strong organisational skills are essential. This role would particularly suit someone with 2+ years’ experience in a similar position, ideally within the wine, luxury goods, storage, logistics, or auction sectors.
Key Responsibilities
- Maintain accurate records of inventory, consignments, and client information
- Assist with cataloguing wines for auction, including data entry and proofreading
- Prepare invoices, shipping documents, and internal reports
- Arrange delivery of winning lots and merchant orders
- Update and manage stock records using internal inventory systems
- Coordinate incoming and outgoing wine shipments
- Liaise with warehouses, couriers, and clients to ensure timely deliveries and collections
- Track shipments and resolve logistical issues or delays
- Assist with stock control, storage organisation, and condition checks
- Support wine storage and warehouse logistics operations
- Pack and prepare wines securely for shipment and collection
- Organise deliveries and collections with couriers and storage providers
- Assist with the physical handling and movement of wine cases and stock as required (manual handling involved)
- Assist in the preparation and execution of wine auctions (online and/or live)
- Coordinate lotting, labelling, and movement of wines for sale
- Photograph bottles for listings
- Support online sales administration and website stock updates where required
- Respond to client enquiries via email and phone in a professional manner
- Assist with valuations and general client administration
Skills & Experience
Essential
- Minimum 2 years’ experience in an administrative, logistics, or operations role
- Strong organisational skills and exceptional attention to detail
- Good written and verbal communication skills
- Proficiency in Microsoft Office, particularly Excel
- Ability to multitask and work to deadlines in a fast-paced environment
- Proactive, reliable, and professional approach
Desirable
- Previous experience within the wine trade, wine storage, or wine logistics
- Experience using LCB stock management systems or similar inventory management software
- Familiarity with Wine Hub and WooCommerce platforms
- Auction industry knowledge or previous auction experience desirable
- Familiarity with inventory or database systems
- Interest in wine, luxury goods, or the auction industry
Personal Attributes
- Team player with a hands-on approach
- Strong problem-solving mindset
- Professional and client-focused demeanour
- Adaptable and willing to take initiative
How to Apply
Please submit your CV and a brief cover letter outlining your relevant experience and interest in the role and the wine industry to Vicki Wonfor vicki@bidforwine.co.uk
Wine Administrator & Logistics Assistant in Battersea employer: Bid For Wine
Contact Detail:
Bid For Wine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wine Administrator & Logistics Assistant in Battersea
✨Tip Number 1
Network like a pro! Reach out to people in the wine industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your passion for wine! When you get the chance to chat with potential employers, share your knowledge and enthusiasm about wine. It’ll set you apart from other candidates and show that you’re genuinely interested in the role.
✨Tip Number 3
Prepare for interviews by researching the company and its operations. Understand their logistics processes and be ready to discuss how your skills can help streamline their wine administration and logistics. We want to see you shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and contributing to the exciting world of wine logistics.
We think you need these skills to ace Wine Administrator & Logistics Assistant in Battersea
Some tips for your application 🫡
Craft a Tailored CV: Make sure your CV highlights your experience in administration and logistics, especially if you've worked in the wine or auction sectors. We want to see how your skills align with what we're looking for, so tailor it to fit the role!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Share your passion for the wine industry and explain why you're the perfect fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Organisational Skills: Since this role requires strong organisational skills, consider including examples of how you've successfully managed multiple tasks or projects in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Bid For Wine
✨Know Your Wine
Brush up on your wine knowledge before the interview. Familiarise yourself with different types of wines, wine regions, and basic wine terminology. This will not only show your passion for the industry but also help you engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Prepare examples from your previous roles that highlight your organisational skills and attention to detail. Think about specific situations where you successfully managed logistics or administrative tasks, as these are key aspects of the role you're applying for.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving abilities and how you handle logistical challenges. Prepare scenarios where you had to resolve issues related to shipping or inventory management, as this will demonstrate your capability to thrive in a fast-paced environment.
✨Engage with the Interviewer
Don’t hesitate to ask questions about the company’s operations, their approach to client services, or upcoming auctions. This shows your genuine interest in the role and helps you understand if the company culture aligns with your values.