At a Glance
- Tasks: Support governance and decision-making by assisting with Board meetings and minute-taking.
- Company: Join Bibby Line Group, a diverse international business with a focus on the future.
- Benefits: Competitive salary, hybrid working, and ongoing learning opportunities.
- Other info: Inclusive workplace committed to diversity and professional growth.
- Why this job: Make a meaningful impact behind the scenes while working with senior leaders.
- Qualifications: Experience in governance or as an Executive Assistant, with strong organisational skills.
The predicted salary is between 38000 - 42000 £ per year.
Bibby Line Group is seeking an organised and proactive Assistant Company Secretary to join our Group Company Secretariat team. Working closely with the Company Secretary and Deputy Company Secretary, you’ll play an important role in supporting effective governance across the Group, ensuring Board and Committee activities are delivered efficiently, professionally and in line with best practice.
This is an excellent opportunity for someone with Company Secretarial, governance, Board support or Executive Assistant experience who enjoys working with senior stakeholders and making a meaningful contribution behind the scenes.
What You’ll Be Doing
- Supporting subsidiary Board and Audit & Risk Committee meetings, including minute-taking and action tracking
- Preparing agendas, coordinating Board papers and managing meeting logistics
- Maintaining governance calendars and monitoring key deadlines
- Building effective relationships with Chairs, Non-Executive Directors and senior leaders
- Supporting secure digital governance environments, including SharePoint and Microsoft Teams
- Assisting with statutory compliance activities, filings and corporate records
- Contributing to continuous improvement initiatives across governance processes and systems
- Handling confidential information with professionalism and discretion
What We’re Looking For
- Experience in a Company Secretarial, governance, Board support or senior Executive Assistant role
- Strong minute-taking and meeting management experience
- Excellent organisational skills and attention to detail
- Confidence working with senior stakeholders
- Proficient in Microsoft 365 skills, including Teams and SharePoint
- A proactive, collaborative approach and commitment to continuous improvement
- Sound judgement and the ability to manage sensitive information appropriately
- Experience with Board portals, governance software or relevant professional qualifications would be beneficial but is not essential.
Why Join Bibby Line Group
- Exposure to a broad range of governance activities across a diverse international group
- Opportunity to work closely with senior leadership and Board-level stakeholders
- Supportive, collaborative and professional team environment
- Ongoing opportunities for learning and development
About Bibby Line Group
Bibby Line Group is a diverse international business with a proud heritage and a focus on the future. We believe our people are at the heart of our success and are committed to creating an inclusive workplace where everyone can thrive. We welcome applications from all backgrounds and are committed to building a diverse and inclusive workforce.
Closing Date: 04 August 2026
Company Secretarial Assistant employer: Bibby Line Group
At Bibby Financial Services, we pride ourselves on being an excellent employer, offering a supportive work culture that fosters collaboration and innovation. Our Manchester team is dedicated to employee growth, providing opportunities for professional development while ensuring a healthy work-life balance through competitive benefits and performance bonuses. Join us in our mission to empower small and medium-sized businesses, and be part of a long-standing family business that values trust and integrity.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant
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We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Bibby Line Group.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Bibby Line Group. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Bibby Line Group
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Bibby Line Group, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Bibby Line Group, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Bibby Line Group could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Bibby Line Group as they’re likely seeking a candidate who can enhance their workplace culture.
