At a Glance
- Tasks: Coordinate office operations and ensure a welcoming environment across multiple sites.
- Company: Join Bibby Financial Services, a trusted name in business support since 1982.
- Benefits: Enjoy 25 days holiday, performance bonuses, private healthcare, and flexible benefits.
- Other info: Dynamic role with opportunities for travel and career growth.
- Why this job: Be the backbone of our operations and make a real impact on employee experience.
- Qualifications: Experience in office coordination and strong organisational skills required.
The predicted salary is between 30000 - 30000 £ per year.
Bibby Financial Services are growing, and we’re looking for an Office Coordinator to join our Manchester Team. The Office Coordinator plays a key role in creating a safe, efficient, and welcoming workplace across multiple sites. This position oversees day-to-day front of house activities, manages the BFS helpdesk, coordinates hard and soft FM services, schedules planned maintenance (PPM), and tracks statutory compliance. This key role drives seamless operations while providing proactive support across additional company locations. This position offers variety and autonomy, with regular and occasionally short notice travel to the Liverpool & Leeds offices to ensure consistent standards across the business. This is a varied and hands-on role combining facilities management, office operations, health and safety, and employee experience.
What you’ll be doing:
- Lead facilities management, office coordination or workplace operations within the Manchester office.
- Greet and direct visitors professionally; introduce guests to their contacts promptly.
- Maintain accurate visitor logs and follow security procedures (issue access badges, signing in, liaise with building/landlord security).
- Assist with meeting room booking system queries and flag issues to line manager.
- Responsible for office security and act as keyholder.
- Coordinate and with the support of the UK Health and Safety & Facilities Manager oversee all vendor activities within the facility, such as vending, coffee, copy paper supplies, external storage management (Restore Data Shred).
- Manage contractors and suppliers per company standards.
- Onboarding/inductions & Offboarding: Manage office access and building pass administration, new starter inductions in collaboration with local support where applicable.
- Support equipment maintenance and liaise with suppliers for repairs/servicing.
Who are we looking for?
- Experience in multi-site operations or medium/large office environments.
- Exposure to space planning/office moves and minor project coordination.
- Health & safety exposure within an FM environment.
- Front-of-house or workplace experience knowledge.
- Experience dealing with landlords, contractors and suppliers.
- Strong organisational skills and the confidence to challenge where needed.
- A commercial mindset when it comes to contracts, budgets and supplier value.
What you’ll get in return:
- 25 days’ holiday plus bank holidays, increasing with service, with buy/sell options.
- Performance Bonus.
- Private healthcare for you and your family.
- Company pension scheme.
- Flexible benefits (gym membership, tech, health assessments and more).
- Access to an online wellbeing centre.
- Discounts with a wide range of retailers.
- Plus, much more!
We're absolutely committed to being a truly inclusive place to work, where everyone has an equal opportunity to reach their true potential. Let us know if you need adjustments to support you through any stage of the Recruitment process.
Office Coordinator in Salford employer: Bibby Financial Services Ltd
At Bibby Financial Services, we pride ourselves on fostering a dynamic and inclusive work environment in Manchester, where our Office Coordinator plays a pivotal role in ensuring a safe and efficient workplace. With competitive benefits including a performance bonus, private healthcare, and opportunities for personal growth, we empower our employees to thrive while supporting small and medium-sized businesses across the UK. Join us and be part of a long-standing family business that values your contributions and offers a variety of experiences across multiple locations.
Contact Details:
Bibby Financial Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in Salford
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We think you need these skills to ace Office Coordinator in Salford
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
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Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Bibby Financial Services Ltd. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Bibby Financial Services Ltd
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Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Bibby Financial Services Ltd, especially in the specific context of the challenges they’re currently facing.
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Since this is a full-time leadership role, spending time thinking about your vision for Bibby Financial Services Ltd could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
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In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Bibby Financial Services Ltd as they’re likely seeking a candidate who can enhance their workplace culture.
