Office Coordinator in Manchester

Office Coordinator Manchester + occasional travel to Liverpool & Leeds, up to £30k + Benefits + Performance Bonus. Some people keep offices running but you improve how they run altogether. This isn’t the kind of Office Coordinator role where you’re just ordering stationery and booking meeting rooms. This is a genuinely hands‑on operational role where you’ll have real influence across facilities, workplace experience, health & safety, compliance and commercial decision making.

You’ll be the person who notices when something isn’t working properly. The person who asks the landlord the difficult questions and spots where money is being wasted, where suppliers could do better and where processes need tightening up. We’re looking for somebody with experience in office coordination, facilities management or workplace operations who enjoys variety, autonomy and being at the centre of keeping a business running smoothly.

You’ll oversee front‑of‑house operations, manage contractors and suppliers, support compliance across multiple sites and work closely with stakeholders across the business to create an environment that’s safe, efficient and genuinely enjoyable to work in. One minute you could be coordinating contractors or reviewing supplier performance. The next, you might be leading health & safety checks, supporting an office move or looking at budgets and spend to help drive smarter commercial decisions.

And unlike many facilities roles, this one gives you the opportunity to have a genuine impact on how the business operates day to day. You’ll help shape workplace standards, influence supplier relationships and contribute towards decisions that affect cost, efficiency and employee experience across multiple UK sites.

We’re particularly interested in people who already have:

• 2–3 years’ experience within facilities management, office coordination or workplace operations
• Health & safety exposure within an FM environment
• Front‑of‑house or workplace experience knowledge
• Experience dealing with landlords, contractors and suppliers
• Strong organisational skills and the confidence to challenge where needed
• A commercial mindset when it comes to contracts, budgets and supplier value

But what really makes somebody successful in this role is attitude. We want someone proactive and who doesn’t wait to be told there’s a problem. Somebody who naturally takes ownership and enjoys improving things. Because this business genuinely wants somebody who can modernise how health & safety is embedded into the workplace who can find creative ways to improve compliance, engagement and awareness without making it feel like a box‑ticking exercise.

You’ll also have the autonomy to build relationships with key stakeholders across the business and externally, helping ensure everything runs effectively across multiple locations. This is the sort of role where your work is visible, where people notice the difference you make and where you’ll gain exposure to far more than a standard office support position.

About Bibby Financial Services: We’re a global organisation operating in nine countries, supporting over 9,000 SMEs worldwide. Following the completion of a £1bn securitisation deal, we’re increasing our lending to UK businesses at a time when support really matters and this role plays a vital part in making that happen. If you enjoy being the person who keeps everything moving, improves standards and makes workplaces better places to be, we’d love to speak with you.