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- Tasks: Support contract renewals and manage orders for maintenance services.
- Company: BGIS is a leader in facilities services, dedicated to exceptional service delivery.
- Benefits: Enjoy a full-time role with opportunities for teamwork and professional growth.
- Why this job: Join a diverse team and make a real impact on operational efficiency.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn.
- Other info: This is an entry-level position perfect for high school and college students.
The predicted salary is between 28800 - 43200 £ per year.
Join to apply for the Mobilisation Administrator role at BGIS.
Job Location: South Normanton
Job Overview
In this important role, you will provide essential administrative support for all active contracts within the Maintenance group. You will work closely with the Mobilisation Manager, Commercial Manager, Contract Managers, and the Business Development team. Your contributions will be crucial in the annual renewal of existing contracts and the smooth mobilisation of new contracts, including managing subcontractor purchase orders.
Key Responsibilities
- Collaborate with the Mobilisation Manager and Contract Managers to ensure timely contract renewal processes, following standard procedures.
- Engage with subcontractors and suppliers to gather current information and obtain competitive quotes.
- Assist in mobilising new contracts by efficiently placing orders with suppliers and subcontractors.
- De-mobilise contracts that are no longer active, ensuring smooth transitions.
- Review and accurately input asset information into purchase orders for clarity.
- Schedule and adjust labour and subcontractor resources to optimize operational efficiency.
- Support team members during holidays and absences to foster teamwork.
- Prioritize tasks, ensuring urgent purchase orders are handled promptly while maintaining subcontractor trackers.
By taking on this role, you will help enhance operational effectiveness and ensure successful delivery of maintenance services, supporting BGIS\’s mission to deliver exceptional service and achieve outstanding results.
Additional Information
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Information Technology
- Industry: Facilities Services
We are committed to diversity and inclusion and maintain a barrier-free recruitment process, promoting equal opportunities for individuals of all backgrounds.
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Mobilisation Administrator employer: BGIS
Contact Detail:
BGIS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Mobilisation Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Mobilisation Administrator role. Understanding the specifics, such as managing subcontractor purchase orders and collaborating with various managers, will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Network with professionals in the facilities services industry. Engaging with current or former employees of BGIS on platforms like LinkedIn can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your organisational skills and ability to prioritise tasks. Since the role involves handling urgent purchase orders and optimising resources, having examples ready that showcase your efficiency and time management will set you apart.
✨Tip Number 4
Research BGIS's mission and values. Being able to articulate how your personal values align with their commitment to diversity and inclusion can make a strong impression and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Mobilisation Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements for the Mobilisation Administrator position. Tailor your application to highlight relevant skills and experiences that align with these responsibilities.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, particularly in contract management or support roles. Use bullet points to make it easy to read and focus on achievements that demonstrate your ability to handle tasks similar to those listed in the job description.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain why you are a good fit for BGIS. Mention specific examples from your past experiences that showcase your organisational skills and ability to work collaboratively with teams.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at BGIS
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Mobilisation Administrator. Be prepared to discuss how your skills and experiences align with the tasks mentioned, such as managing purchase orders and collaborating with various teams.
✨Showcase Your Organisational Skills
Since this role involves prioritising tasks and managing multiple contracts, be ready to provide examples of how you've successfully organised projects or tasks in the past. Highlight any tools or methods you use to stay organised and efficient.
✨Prepare Questions
Have a few thoughtful questions ready to ask the interviewers about the team dynamics, the challenges they face, or the tools they use for contract management. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
✨Demonstrate Teamwork
As the role requires supporting team members during absences, be prepared to discuss your experience working in a team environment. Share examples of how you've contributed to team success and how you handle collaboration with others.
