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- Tasks: Support contract management by processing paperwork and liaising with teams and clients.
- Company: BGIS, a progressive engineering company focused on electrical and mechanical works.
- Benefits: Inclusive workplace, diverse culture, and opportunities for personal growth.
- Why this job: Join a dynamic team and make a real impact in the engineering industry.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Embrace diversity and enjoy a barrier-free recruitment process.
The predicted salary is between 36000 - 60000 £ per year.
BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties. The Contract Support role will require close liaison with Contract Managers, Engineers and external contacts in order to process all paperwork ensuring that the clients and sites receive a professional and accurate service. Reporting to the onsite Contract Manager.
- Dealing with day to day enquiries from BGIS team and Clients
- Producing Financial and statistical reports for contract portfolio
- Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
- Raising Work Orders for new contracts / jobs / quotes
- Raising Purchase Orders and placing orders for engineers, sub-contractors
- Completing all paperwork for monthly billing
- Raising and closing month PPMs for team
- Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets / job sheets / expenses weekly
- Logging holiday, sickness for team engineers
- Day to day admin including photocopying, filing etc
- Annual archiving of client files
- Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation
- Maintaining of the site sub-contractor records and Log Book System
- Processing of labour timesheets and engineers holiday and sickness records
- Produce statistical reports on a weekly and monthly basis
- Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries
- Ownership of all tasks through to completion
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!
Contract Support in London employer: BGIS
Contact Detail:
BGIS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering industry, especially those who might know someone at BGIS. A friendly chat can sometimes lead to job opportunities that aren't even advertised!
✨Tip Number 2
Prepare for the interview by researching BGIS and its projects. Knowing the ins and outs of their work will help you stand out and show that you're genuinely interested in the role of Contract Support.
✨Tip Number 3
Practice your communication skills! Since the role involves liaising with various teams and clients, being able to articulate your thoughts clearly will be key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Contract Support in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Contract Support role. Highlight your experience with paperwork, financial reporting, and communication skills, as these are key to impressing us at BGIS.
Showcase Your Attention to Detail: In this role, accuracy is crucial. Use examples from your past work where you’ve successfully managed documentation or reports. This will show us that you can handle the responsibilities of maintaining client files and processing invoices.
Communicate Clearly: Since you'll be liaising with various teams and clients, it’s important to demonstrate your communication skills. Use clear and concise language in your application to reflect how you would interact with others in the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at BGIS
✨Know Your Stuff
Before the interview, make sure you understand the ins and outs of the Contract Support role. Familiarise yourself with the key responsibilities like processing paperwork, liaising with teams, and producing reports. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role involves a lot of interaction with both internal teams and clients, be prepared to demonstrate your communication skills. Think of examples where you've effectively communicated in previous roles, especially when dealing with enquiries or resolving issues. This will highlight your ability to maintain professional relationships.
✨Be Detail-Oriented
Attention to detail is crucial for this position. During the interview, share specific instances where your attention to detail made a difference, whether it was in managing paperwork or ensuring accuracy in reports. This will reassure them that you can handle the meticulous nature of the job.
✨Emphasise Your Problem-Solving Skills
The role requires ownership of tasks and the ability to resolve queries efficiently. Prepare to discuss challenges you've faced in previous jobs and how you tackled them. This will demonstrate your proactive approach and readiness to take responsibility, which is key for success at BGIS.
