At a Glance
- Tasks: Support the Service Delivery Team with contract management and communication.
- Company: Join BGIS, a diverse and inclusive organisation committed to success.
- Benefits: Flexible work environment, competitive salary, and opportunities for personal growth.
- Other info: Exciting opportunities for career advancement in a supportive atmosphere.
- Why this job: Make a real impact while developing your skills in a dynamic team.
- Qualifications: Strong attention to detail, communication skills, and teamwork experience.
The predicted salary is between 30000 - 40000 € per year.
Location: South West London
The purpose of this role is to support the Service Delivery Team. The duties of the team include but are not limited to, undertaking planned and reactive maintenance, issuing permit to work in accordance with BGIS SSOW and ensuring isolations and integrations are undertaken in accordance with BGIS and Site Standards.
Key Responsibilities
- Create, develop and manage all contract communications incl. Teams channel
- Manage people engagement enabling action plan
- Provide general support to the AD and DD with contract management
- Org. chart management ensuring it’s correct and up to date at all times, including contact details
- Support HSE Manager with various HSEQ trackers and their development
- Work with HR and manage monthly Absence reports, provide monthly reports
- Support AD with creating/development of the local processes
- Programme management of Enabling Action plans
- Support the business with digital developments and roll out on the contract
- Ensure monthly meter readings are collated and updated, report populated for the client
- Manage Continuous improvement(CI)/LEAN on the contract including the CI Register administration, roll out comms, compile monthly reports etc.
- Office Management
- General contract administration such as:
- Scheduling various meetings
- Taking meeting minutes
- Chasing up actions
- Populating and issuing of agenda updates
- Booking in training sessions
Person Specification
- Attention to detail and accuracy - Taking action to ensure work is delivered to a high standard of quality, timeliness, and quantitative performance.
- Communication - Communicating effectively to ensure others are fully briefed and listening to ensure mutual understanding.
- Flexibility - Adapting own efforts to facilitate change in dynamic environments; able and willing to take on new tasks and problems as they arise, and under own initiative if necessary.
- Teamwork - Good team member and supportive of others.
- Organisational & Political Sensitivity – Capacity to perceive the impact & implications of decisions & activities on other parts of the organisation.
- Internal Networking – Establishing contacts in the organisation & interacting effectively with them.
- Problem Analysis & Solving – Analysing complex problems, evaluate alternatives & identify sound options; resolving problems & create a way forward.
- Creativity – Coming up with new ideas & original proposals.
- Initiative – The ability to think ahead about what needs to be done, spotting opportunities & taking action to make the most of them.
- Ensuring Results – Taking action to ensure work is delivered to a high standard of quality, timeliness & quantitative performance.
- Influencing – Selling the benefits of proposals and ideas to others and persuade them to take action.
- Customer Focus - Ensuring that both current and anticipated needs of customers are met.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier‑free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!
Contract Coordinator employer: BGIS UK & Europe
BGIS is an exceptional employer located in South West London, offering a dynamic work culture that prioritises diversity and inclusion. Employees benefit from comprehensive support for professional growth, a collaborative environment, and opportunities to engage in meaningful projects that drive continuous improvement. With a commitment to maintaining a barrier-free recruitment process, BGIS fosters a workplace where every individual can thrive and contribute to the organisation's success.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those already working at BGIS. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by researching BGIS and understanding their values. Show us how your skills align with their mission and how you can contribute to the team.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your attention to detail and problem-solving skills. We want to see how you handle real-life scenarios!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us your enthusiasm for the role.
We think you need these skills to ace Contract Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Contract Coordinator role. Highlight your relevant experience and skills that match the job description, especially around communication and teamwork.
Showcase Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate how you've successfully managed tasks with accuracy and quality in the past.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your personality shine through, so don’t be afraid to let us know who you are!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at BGIS UK & Europe
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Contract Coordinator role. Familiarise yourself with the key responsibilities listed in the job description, such as managing contract communications and supporting the Service Delivery Team. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Attention to Detail
Since attention to detail is crucial for this role, prepare examples from your past experiences where you've successfully managed tasks requiring precision. Whether it's scheduling meetings or compiling reports, be ready to discuss how you ensure high-quality work and timeliness in your projects.
✨Demonstrate Your Communication Skills
Effective communication is key for a Contract Coordinator. Think of instances where you've had to communicate complex information clearly or worked collaboratively with a team. Be prepared to share these examples during your interview to highlight your ability to engage with others and ensure mutual understanding.
✨Be Ready to Adapt and Problem-Solve
This role requires flexibility and problem-solving skills. Prepare to discuss situations where you've had to adapt to changes or tackle unexpected challenges. Show how you approach problem analysis and come up with creative solutions, as this will resonate well with the interviewers.
