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For Companies At a Glance
- Tasks: Support the CEO with calendar management, travel arrangements, and administrative tasks.
- Company: Join GFI Securities, a dynamic player in the finance sector based in London.
- Benefits: Enjoy a fast-paced work environment with opportunities for personal growth and development.
- Why this job: Be part of a high-profile team, making impactful contributions while enhancing your professional skills.
- Qualifications: Experience in demanding roles, strong organisational skills, and the ability to handle confidential information.
- Other info: This is a 12-month maternity cover position, perfect for those seeking temporary yet impactful work.
The predicted salary is between 36000 - 60000 £ per year.
Overview
The focus of this role will be primarily supporting the CEO of GFI Securities. The candidate must demonstrate experience of working in demanding and challenging roles and have the credibility to deal with Executive Managing Directors across the business and high-profile external individuals. It is critical to have a robust and resilient personality and to be able to demonstrate flexibility and the ability to prioritise effectively. It will also be crucial to gain trust with the Executives, including other EAs to be able to provide an exceptional confidential service in both private and business matters.
Main Responsibilities
- Provide sophisticated calendar management, prioritising inquiries, and requests internally and externally, ensuring the smooth running of day-to-day engagements.
- Arrange frequent complex business travel and accommodation.
- Organise management meetings and board meetings.
- Manage transportation and personal/company credit cards.
- Manage incoming phone calls and emails in a professional manner.
- Complete a variety of administrative tasks to help facilitate the CEO’s ability to effectively lead the organisation, including expenses, signing, presentations, and invoices.
- Acting as gatekeeper in the Executive area.
Personal Attributes
- A robust, resilient personality and the ability to thrive in a busy, fast-paced and high-pressure environment.
- Credibility to work with senior level Executive Managing Directors.
- Ability to prioritise, with a keen sense of urgency.
- Innovative, with the ability to identify ways to improve processes and provide a value-added service.
- Outstanding organisational and administrative skills.
- Flexibility, able to react immediately to change with a calm demeanour.
- Discreet and trustworthy to handle extremely confidential information on a daily basis.
- Well-presented and articulate with an excellent telephone manner.
GFI - Executive Assistant (12m Maternity Cover) employer: BGC Group
Contact Detail:
BGC Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land GFI - Executive Assistant (12m Maternity Cover)
✨Tip Number 1
Familiarise yourself with the company culture at GFI Securities. Understanding their values and work environment will help you tailor your approach during interviews and demonstrate that you're a good fit for the team.
✨Tip Number 2
Network with current or former employees of GFI Securities on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the role and the expectations of the executives you'll be supporting.
✨Tip Number 3
Prepare to discuss specific examples from your past experiences that showcase your ability to manage complex schedules and handle high-pressure situations. This will demonstrate your capability to thrive in the demanding environment of an Executive Assistant.
✨Tip Number 4
Research the latest trends in executive support and administrative efficiency. Being able to discuss innovative ideas for improving processes during your interview can set you apart as a proactive candidate who is ready to add value from day one.
We think you need these skills to ace GFI - Executive Assistant (12m Maternity Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your skills in calendar management, travel arrangements, and handling confidential information.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples from your past experiences that demonstrate your ability to thrive in high-pressure environments and your organisational skills.
Highlight Key Attributes: In your application, clearly outline your personal attributes such as resilience, flexibility, and discretion. These are crucial for the role and should be evident in your writing.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant.
How to prepare for a job interview at BGC Group
✨Showcase Your Resilience
Given the fast-paced nature of the role, it's essential to demonstrate your ability to thrive under pressure. Share specific examples from your past experiences where you successfully managed challenging situations or tight deadlines.
✨Highlight Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss how you manage complex calendars, travel arrangements, and meetings. Consider bringing a portfolio that showcases your previous work in this area.
✨Demonstrate Discretion and Trustworthiness
This role involves handling confidential information, so it's vital to convey your ability to maintain discretion. Prepare to discuss scenarios where you've had to manage sensitive information and how you ensured confidentiality.
✨Prepare for Executive Interaction
You'll be working closely with high-profile individuals, so it's important to exhibit professionalism and credibility. Practice your communication skills and be ready to discuss how you would handle interactions with senior executives.
