At a Glance
- Tasks: Process supplier invoices and ensure timely payments while maintaining strong supplier relationships.
- Company: Leading independent veterinary wholesaler committed to quality and exceptional service.
- Benefits: Competitive salary, vacation, flexible schedule, and career development opportunities.
- Other info: Investors in People accredited, promoting employee growth and a positive work environment.
- Why this job: Join a dynamic team and make a real impact in the veterinary supply chain.
- Qualifications: 2-3 years in accounts payable, proficient in Microsoft Office and ERP software.
The predicted salary is between 30000 - 35000 £ per year.
Department: Finance
Reports To: Head of Finance
Direct Reports: None
Salary Band: £30k to £35k FTE
ABOUT US
We are a leading independent veterinary wholesaler dedicated to supplying high-quality pharmaceuticals, equipment, and consumables to veterinary practices throughout Ireland and agricultural merchants in Northern Ireland. Operating within a high-volume, tight-margin wholesale distribution environment, we pride ourselves on exceptional customer service, strong supplier partnerships, and efficient supply chain management. We are continually investing in our people, systems and processes to support sustainable business growth.
MISSION OF THE ROLE
To work closely with Procurement and Warehouse operations to ensure supplier invoices are processed accurately and paid on time, protecting crucial supplier partnerships. Review purchase orders, reconcile stock deliveries, resolve pricing or quantity discrepancies, and manage supplier payment terms in line with Head of Department instructions. Operating in a tight-margin wholesale environment, the role requires a thorough researcher with excellent communication and record-keeping skills. Will be highly detail-oriented, organized, and self-motivated.
MAIN RESPONSIBILITIES AND KPIS
- Ensure the highest level of integrity and confidentiality regarding supplier terms, rebates, and account balances.
- Ensure GDPR standards regarding supplier and contact data are strictly met.
- Match, code, and post high-volume supplier invoices and credit notes against purchase orders and goods received notes (GRN).
- Posting supplier payments.
- Proactively research and resolve invoice discrepancies.
- Maintain clean records regarding payments and account statuses, including preparing regular aged creditor reports.
- Liaise with new suppliers to ensure forms are completed correctly and accurately.
- Work closely with Procurement and Logistics to ensure inventory ledger entries match physical stock receipts and invoicing.
- Perform data entry, statement reconciliations, statement auditing, and digital filing.
- Contact suppliers to resolve account queries, track credit notes, and clarify payment schedules.
- Assist in preparing accurate weekly and monthly payment runs for internal management approval to maximise early-settlement discounts.
- Assisting the auditors.
TO APPLY
Please submit an updated CV detailing your relevant experience, skills and qualifications, and how these align with the requirements of the position.
VSSCo reserve the right to enhance the criteria in the event of an unprecedented response and will consider any reasonable adjustments throughout the recruitment process.
VSSCo are an equal opportunities employer.
Investors in People Accredited Employer
We are proud to be an Investors in People accredited organisation, reflecting our commitment to supporting, developing and valuing our employees. We invest in our people through training, career development opportunities and a positive working environment.
Required Criteria
- Minimum 2-3 years experience working within an AP-focused role (ideally within inventory-heavy distribution or wholesale).
- Proficient in Microsoft Office (Excel data manipulation) and ERP software (Prophet21, wholesale inventory systems, or similar).
- Experience multi-tasking and working under tight turnaround times for invoice processing.
- Experience managing high-volume supplier accounts.
- Previous bookkeeping or formal ledger clerk experience.
Desired Criteria
- Experience/best practice training with Payables, three-way matching, and ledger management.
- Hold an Accounting technician qualification (ATI/IATI/AAT).
Skills Needed
- Financial Reporting
- Accounts Payable
- Attention to detail
- Teamworking
Benefits:
- Vacation
- Paid time off
- Retirement plan and/or pension
- Flexible schedule
- Competitive salary
Accounts Payable Administrator I Lisburn I £30,000 - £35,000 FTE in Belfast employer: Beyond HR
Full Circle Generation is an exceptional employer located in Belfast, offering a dynamic work environment that prioritises safety, innovation, and employee development. As a Mechanical Lead, you will benefit from competitive salaries, flexible working hours, and opportunities for professional growth while being part of a team that values continuous improvement and environmental responsibility. Join us to make a meaningful impact in the field of mechanical maintenance within a supportive and forward-thinking culture.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator I Lisburn I £30,000 - £35,000 FTE in Belfast
✨Get to Know the Industry Events
Dive into wholesale distribution trade shows and local industry meet-ups. These events are gold mines for networking and can even lead to job leads. Plus, getting face time with companies like Beyond HR can make you stand out!
✨Connect with Industry Professionals
Join online forums and communities specific to wholesale distribution. Places like LinkedIn groups or industry-specific Slack channels can put you in touch with insiders who know about the latest job openings at companies like Beyond HR before they even get posted.
✨Tailor Your Approach to Distribution Roles
When you apply for full-time roles, make sure your interactions highlight your understanding of supply chain management and logistics. Companies like Beyond HR want to see that you get the bigger picture and can contribute to their efficiency!
✨Follow Up Like a Pro
After you've sent in your application, don't be shy! Follow up with a brief message to express your enthusiasm for the role. This not only shows initiative but keeps your name fresh in the minds of recruiters at Beyond HR.
We think you need these skills to ace Accounts Payable Administrator I Lisburn I £30,000 - £35,000 FTE in Belfast
Some tips for your application 🫡
Show Your Distribution Know-How:For a role in wholesale distribution, it’s crucial to highlight any experience you have with supply chain management or logistics. Make sure to detail any relevant projects or roles on your CV that show you understand how products move from point A to point B efficiently.
Quantify Your Achievements:When crafting your CV, don’t just list tasks; instead, focus on achievements that can be quantified. For example, mention how you increased delivery efficiency by a percentage or managed a specific number of vendors. Numbers stand out and prove you can make a difference at Beyond HR.
Tailored Cover Letter Approach:In your cover letter, express why you're passionate about wholesale distribution and what excites you about the specific challenges at Beyond HR. Show us you’ve done some research on the company, and mention any values or initiatives they have that resonate with you.
Highlight Team Collaboration Skills:Since wholesale distribution often requires working closely with teams, emphasise your teamwork skills in your application. Include examples of how you’ve successfully collaborated with colleagues, suppliers, or stakeholders to improve operations or resolve issues.
How to prepare for a job interview at Beyond HR
✨Showcase Your Analytical Skills
In the wholesale distribution sector, being able to analyse market trends and inventory data is key. Be ready to discuss how you've tackled inventory management issues or implemented solutions that improved efficiency; this will show Beyond HR that you can handle the analytical side of the role.
✨Know Your Logistics Inside Out
Since logistics play a massive part in wholesale distribution, it's vital to familiarise yourself with the tools and software used in the industry, like ERP systems or supply chain management platforms. Mention any experience you have with these tools during the interview to impress Beyond HR.
✨Prepare for Scenario-Based Questions
Expect questions that revolve around real-life situations in wholesale distribution, such as how you'd handle supply chain disruptions or manage relationships with suppliers. Practice articulating your thought process and decision-making strategies on these topics to demonstrate your problem-solving skills.
✨Highlight Your Long-Term Potential
As you're applying for a full-time role, Beyond HR will want to see your commitment to growing within the organisation. Be ready to discuss your career aspirations and how this role aligns with your goals, emphasising that you are in it for the long haul!
