At a Glance
- Tasks: Support a busy HGV garage with admin tasks and customer communications.
- Company: Join James Donnelly Ltd., a growing company in the transport sector.
- Benefits: Enjoy a competitive salary, flexible schedule, and paid time off.
- Other info: Opportunity for career growth as the business develops.
- Why this job: Be part of a dynamic team and grow your career in a supportive environment.
- Qualifications: 2 years of admin or customer service experience and strong organisational skills.
The predicted salary is between 25434 - 31086 £ per year.
Location: Based at our Portglenone Office
Hours of Work: Part-time, the exact days/hours are open to discussion
Salary: Competitive, based on experience
James Donnelly Ltd. is seeking a reliable and organised Office Administrator to provide administrative support for its busy commercial HGV garage in Portglenone. This is a part-time, permanent role with the opportunity for the position to grow as the business continues to develop. The successful candidate will play an important role in maintaining accurate records, processing garage paperwork, supporting customer and supplier communications, and ensuring that administration is completed efficiently and to a high standard.
About The Role
- Managing daily office administration and garage paperwork accurately and efficiently.
- Recording vehicle intake information, including chassis numbers, registration numbers, job details and related documentation.
- Using relevant garage and maintenance systems, including the existing transport operations system, Move IT, and supporting the implementation of the new Maintain It system.
- Handling telephone calls, emails and general enquiries in a professional manner.
- Liaising with customers, suppliers and internal colleagues as required.
- Maintaining organised records and filing systems, both electronically and in paper format.
- Supporting the wider team with ad hoc administrative duties to help ensure the smooth running of the office and garage.
To Apply: If this role appeals to you, please submit a copy of your CV outlining how you meet the above criteria. James Donnelly Ltd. reserves the right to enhance the criteria in the event of an unprecedented response. We are an equal opportunities employer and will consider reasonable adjustments throughout the recruitment process.
Required Criteria
- Minimum of 2-years previous experience in an administrative, office support or customer service role (or equivalent).
- Strong organisational skills with the ability to manage paperwork, records and competing priorities.
- Good attention to detail and the ability to input information accurately.
- Confident communication skills, both written and verbal.
- Competent IT skills, including Microsoft Office and general office systems.
- Ability to work independently, use initiative and maintain confidentiality where required.
Desired Criteria
- Experience working within a garage, transport, logistics, vehicle maintenance or similar environment.
- An understanding of HGV, commercial vehicle or workshop administration processes.
- Experience using garage management, maintenance or job-tracking systems.
Skills Needed
- Reporting & Communication
- Ability to Identify and Anticipate needs
- Attention to detail
- Planning and Organising
Benefits: Vacation, Paid time off, Retirement plan and/or pension, Flexible schedule, Competitive salary
Office Assistant (Permanent, Part Time) in Ballymena employer: Beyond HR
Stepping Stones NI is an exceptional employer, offering a fulfilling opportunity for a Cook at The Courtyard Café in Lisburn. Our inclusive work culture prioritises personal growth and development, allowing you to make a meaningful impact while supporting adults with learning disabilities. With competitive pay, flexible schedules, and a commitment to high-quality food preparation, we ensure that our team members thrive in a positive environment that values both professional and personal achievements.
