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- Tasks: Join our team to manage patient data and support healthcare professionals in a dynamic environment.
- Company: A friendly suburban training practice with a dedicated team of healthcare professionals.
- Benefits: Flexible hours, supportive team, and opportunities for personal growth.
- Why this job: Make a difference in patient care while developing valuable administrative skills.
- Qualifications: Team player with computer skills and experience in medical data management.
- Other info: Work in a vibrant practice serving 15,000 patients across two locations.
Working over 5 days, working 25 hours per week. To provide an efficient and effective datainput/scanning service for the Practice alongside the two Medical Secretaries in their role. This will ensure the maintenance of thechronic disease registers and additions to them. The Data Clerk will also assist in ensuringthat the practice call and recall system works by ensuringcorrect coding is used within the clinical system. Continuitywill be provided during annual leave for the Medical Secretary and ensure that the secretarial services are maintained.
Main duties of the job
- Accurately enter all clinical data using Snomed Codes, following practice policy/protocol, into patient medical records.
- Ensure all documents received by the practice are scanned onto the clinical system in the correct patient medical records.
- Manage electronic data flows incoming to the practice and within the practice
- Retrieve and re-file patient records/documents as required, ensuring strict alphabetical order is maintained.
- To receive incoming and initiate outgoing telephone calls.
- Provide a first point of contact for Doctors and other members of the Health Care Team with queries relating to data input, scanning and secretarial tasks.
- To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required.
- Ensure referrals are completed in a timely manner and chase GPs if there is a delay using E-Referral
- Assist in ensuring the maintenance of the Intermediate Care Register, admission information and discharge summaries
- To make appointments, bookings and admissions as required.
- To assist the secretaries to establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records to provide copies/reports.
- Assist in the call/recall of patients as required
About us
We are a 10 doctorsuburban training practice with around 15,000 patients. We have a team of 2Advance Nurse Practitioners, 1 Paramedic, 4 Practice Nurses, 2 Health Care Assistants, 1GP Assistant and 2 Clinical Pharmacists. We have efficient management,reception, and admin teams.
The practice runs across two sites: Beaconsfield Primary Care Centre and West Bank Medical Centre.
Job responsibilities
General secretarial and administrative duties including processing referrals, maintaning patients medical records using the emis, docman and e-referral system.
Please see the attached job description for more information.
Person Specification
Experience
- – Experience of working in a team.
- – Computer Literate.
- – Experience in using Emis Web and Docman.
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Data Clerk/Medical Secretary employer: Bevan Group Practice
Contact Detail:
Bevan Group Practice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data Clerk/Medical Secretary
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the practice on LinkedIn. A friendly chat can give us insider info about the team and culture, plus it might just get your name on the radar.
✨Tip Number 2
Prepare for the interview by brushing up on Snomed Codes and the clinical systems mentioned in the job description. We want to show that we’re not just interested but also knowledgeable about what the role entails.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help us articulate our experience and skills confidently, especially when discussing data management and secretarial tasks.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’d be a perfect fit!
We think you need these skills to ace Data Clerk/Medical Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially with data input and medical records. We want to see how your skills match the role, so don’t be shy about showcasing your computer literacy and teamwork experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the Data Clerk position and how you can contribute to our practice. Keep it friendly and professional – we love a personal touch!
Show Off Your Attention to Detail: Since accuracy is key in this role, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your written application!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Bevan Group Practice
✨Know Your Codes
Familiarise yourself with Snomed Codes and how they are used in clinical data entry. Being able to discuss your understanding of these codes during the interview will show that you’re ready to hit the ground running.
✨Showcase Your Team Spirit
Since this role involves working closely with Medical Secretaries and other healthcare professionals, be prepared to share examples of how you've successfully collaborated in a team environment. Highlighting your teamwork skills can set you apart.
✨Demonstrate Your Tech Savvy
Brush up on your knowledge of Emis Web and Docman, as well as any other relevant software. If you can talk confidently about your experience with these systems, it’ll show that you’re capable of managing electronic data flows effectively.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as handling patient records or managing referrals. Practising how you would approach these situations can help you articulate your problem-solving skills during the interview.