At a Glance
- Tasks: Provide admin support in HR and manage internal supplies for our vibrant team.
- Company: Join a multi-award-winning lifestyle family business with 20 stores across the South East.
- Benefits: Enjoy competitive salary, 25% staff discount, and 5.6 weeks paid holiday.
- Other info: Dynamic role with opportunities to enhance your skill set in a happy workplace.
- Why this job: Be part of a supportive environment that values work-life balance and personal growth.
- Qualifications: Computer literate, organised, and eager to learn with strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an outstanding Office Admin to join the BTL family at our Support Office in SELSEY. As an Office Admin for HR & Internal Supplies, you will provide all round administrative support to the business, especially focusing on the areas of HR Admin, the replenishment of internal supplies for both our Stores and Support Office, reconciliation of records as well as some general Admin.
About Us
A multi-award-winning lifestyle family business with 20 stores across the South East, specialising in beautiful, inspiring gifts, cards and books for friends, family and your home.
We are loved for our difference:
- We know that family matters.
- We understand the importance of work-life balance.
- We celebrate the joy of giving.
About You
- Computer literate, confident and able to input data quickly and accurately.
- Organised, precise and committed, with a desire to continuously learn and grow.
- Systems experience and proficient in MS Excel; in-house training will be given for our HR system, EPOS and Google Workspace systems as required.
- Strong interpersonal communication and presentation skills with a happy and positive personality.
The Role
- Assist with the smooth operation of our Cloud HR system and Payroll:
- Keep staff records up-to-date and accurate on our HR system.
- Create required vacancies and list them on our recruitment website.
- Process new starters onto the system and liaise with Payroll.
- Process leavers off the system and archive records.
- Issue and send out name badges and starter paperwork.
- Process employment reference requests.
- Ensure periodic Right-to-Work and other time limited procedures are completed.
- Maintain accurate staff clocking facility on our EPOS system.
- Ensure Holiday records are set up and processed correctly.
- Keep various HR Spreadsheets updated.
- Keep Head Office & Warehouse Timesheets accurately completed.
- Check accuracy of Store Timesheets.
- Assist in the monthly Payroll Processing procedure.
- Ensure Sickness and other Absence records are accurate.
- Prepare Monthly Payroll Information Sheet and issue new Timesheets for all staff.
- Ensure any staffing issues and queries are passed on to the appropriate Director regularly.
- Support our Stores by replenishing internal requirements:
- Ensure replenishment requests for in-house use products are fulfilled by the Warehouse on time.
- Order and receive-in store replenishment products like cleaning materials, ink cartridges, stationery, etc.
- Exception reporting on store replenishment.
- Re-order and distribute postage stamps for stores (for sale to the public).
- Oversee store replenishment requests and investigate any exceptions, report to Management.
- General Admin:
- Assist with answering phones.
- Assist with opening and distributing of postal mail internally.
- Assist with preparation of outgoing postal mail.
- Assist with general filing.
- Receive in and log charity cash from stores.
- Liaise with local Charities to collect discontinued stock from our warehouse.
- Print and check off Supplier Statements against our accounting system.
- Reconcile Store payment records against our EPOS system.
- Ensure all Fire Extinguishers and Aircon systems in the company are serviced on time.
- Ensure company vehicles are taxed, serviced and MOT’d on time.
- Answer web and other customer queries and deal with any urgent requests from our Stores.
- Generate and provide required reports for weekly Management Meetings.
The above list is subject to change and further additions may be made from time to time.
Location, Rewards and Benefits
- Monday to Friday, 9:00am to 5:30pm.
- Competitive salary, depending on experience.
- Paid holiday entitlement of 5.6 weeks pro rata (incl. Bank Holidays).
- 25% Staff Discount.
- Free Parking and a happy and stimulating working environment with plenty of opportunity to add to your skill set.
Office Admin - HR & Internal Supplies employer: Between The Lines
At Between the Lines in Horsham, we pride ourselves on fostering a supportive and dynamic work environment where our Weekend Gift Advisors can thrive. With competitive hourly rates, generous holiday entitlements, and unique perks like birthday leave and staff discounts, we prioritise employee well-being and satisfaction. Join us to be part of a team that values effective communication and collaboration, ensuring every customer experience is exceptional.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin - HR & Internal Supplies
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Between The Lines!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Between The Lines.
We think you need these skills to ace Office Admin - HR & Internal Supplies
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Between The Lines. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Between The Lines and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Between The Lines. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Between The Lines's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Between The Lines
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Between The Lines.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Between The Lines will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Between The Lines and how you would contribute to adapting HR strategies.
