Medical Staffing Co-ordinator in Wales

To co-ordinate the provision of accurate, reliable and timely medical staffing information in relation to vacancies, recruitment, on-call rotas and Women’s Directorate approval. Regular liaison with the Medical Staffing resource teams across BCU to ensure information is relevant and accurate. Working closely with the Service Manager and Lead Manager, as well as the Clinical Director to ensure medical staffing is sustainable to provide a quality service for BCUHB.

Main duties of the job:

• Co-ordinating and overseeing the smooth running of doctors' shift patterns in line with the New Deal – Junior Doctors Hours/European Working Time Directive.
• Co-ordination of all leave arrangements and prospective cover for Consultants and junior medical staff.
• Monitoring shift patterns regularly to ensure continued compliance with New Deal and EWTD.
• Production of weekly/monthly duty rosters for Consultant and junior medical staff within sub-specialties of the HB.
• Assisting with ad hoc reports and projects as requested by the HB Chief of Staff, Head of Programme or Management Team.
• Excellent written and communication skills required; ability to prioritise work and meet deadlines.
• Maintaining strict confidentiality at all times.

Job responsibilities:

• Assist with day-to-day operational co-ordination of Consultant and junior medical staffing issues.
• Manage daily Consultant and junior doctors on call rota.
• Identify shortages of medical staff cover and find cost‑effective solutions.
• Proactively identify planned shortages of cover for on‑call or ward work and find solutions.
• Devise duty rosters ensuring all services are adequately covered and all relevant people are informed of changes.
• Maintain New Deal/European Working Time Directive shift patterns with HR.
• Monitor New Deal compliance of all junior medical grades.

Qualifications:

• Diploma level education or equivalent experience.
• Typing RSA III (or equivalent).
• IT literacy.
• Desktop publishing skills.
• ECDL or equivalent level of IT experience.

Skills:

• Good organisational, time management and interpersonal skills.
• Ability to judge the importance of information and respond appropriately.
• Ability to manage own workload.
• Ability to co‑ordinate and alter complex work schedules.
• Previous experience of working in a hospital environment or with health care professionals.
• Ability to manage junior staff.

Personal Qualities:

• Ability to work to strict deadlines and prioritise tasks.
• Ability to communicate important information clearly and accurately to all grades of medical personnel.

Experience:

• Ability to work on own initiative and as part of a team.
• Competent in use of modern IT packages, including Excel, Word, Outlook.
• Significant experience within a NHS environment.
• Knowledge of New Deal for Junior doctors / European Working Time Directive.
• Previous experience of working with clinical or senior staff.
• Experience of developing staff rotas.

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

About us:

The largest health organisation in Wales, Betsi Cadwaladr University Health Board (BCUHB) provides a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. Welsh and/or English applicants are welcome. We are a Disability Confident Employer and offer support for those wishing to learn Welsh.