Community Site and Placement Coordinator in Wales

The post holder will deal with day-to-day departmental issues relating to their area of work, to establish and take responsibility for office systems ensuring appropriate reporting and action is taken under the guidance of the Community Management team. The post-holder is required to use their own initiative, judgement, organisational and communication skills to work to tight and multiple deadlines.

The post holder will be responsible for the line management, support and supervision of all Community A&C staff employed within the hospital and other teams where delegated. The post holder will be the point of contact for all administrative duties relating to arranging placements in secondary care for optometry higher qualifications across the health board. The post holder will work as part of a multi-disciplinary team and will provide expertise in the proactive management of placements. This includes ensuring the suitability and capacity of the eye clinic to host placements. They will be responsible for the monitoring and ordering of stock.

The postholder will provide a link between the health board and Health Education and Improvement Wales (HEIW) to ensure a smooth transition between completion of the academic programme to attending placements. This will include regular meetings and understanding of the educational processes, caseload and expectations for placements. This role involves frequently dealing with confidential and sensitive information.

The postholder will provide day to day office management and supervision for the Community A&C Teams and provide formal minute taking at a range of meetings. Allocate placements for postgraduate optometrists in their health board ensuring the standard and quality requirements are met. Discuss placement progress and arrange meetings with trainees and HEIW as appropriate, by telephone, in writing and in person, escalating any issues to the Placement Lead in HEIW.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

• Educated in English and maths to GCSE standard (A -C) or equivalent experience
• RSA 111 or equivalent/experience
• NVQ Level 4 in Administration or equivalent/experience
• Understanding of Optometry Services

• Experience in working within the NHS or Higher Education Institution role.
• Experience of administering meetings and diaries
• Excellent administration /organisational and time management skills
• Ability to manage difficult/crisis situations and respond effectively
• Ability to deliver tight deadlines and able to prioritise
• Welsh Speaker

• Excellent knowledge of all Microsoft Office applications and the ability to master new applications
• Ability to work to strict deadlines and prioritise tasks with minimal supervision
• Note/minute taking
• Organisation - ability to manage a complex electronic diary requiring frequent adjustment and consultation to keep up to date
• Shows respect for others' views and appreciate others' inputs and encourage colleagues to display our values.
• Motivated to use initiative to recognise problems and seek solutions whilst understanding the importance of empowering and enabling others
• Shows resilience, adaptability and flexible approach as situations arise
• Ability to prioritise
• Flexible approach to working

Ability to travel between sites. This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.