At a Glance
- Tasks: Provide top-notch secretarial support and manage a busy pharmacy team.
- Company: Join Betsi Cadwaladr University Health Board, a leader in healthcare.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Other info: Embrace diversity and equality in a confidential and supportive workplace.
- Why this job: Be the backbone of a dynamic team and make a real difference in healthcare.
- Qualifications: Organisational skills and experience in administrative roles are essential.
We are looking for a highly organised and proactive Secretary to join our Pharmacy & Medicines Management team. The role supports the Director of Pharmacy and a large, fast‑paced team of over 100 staff.
Responsibilities
- Provide high‑level secretarial and administrative support to senior pharmacy leadership
- Act as key point of contact for internal and external stakeholders
- Manage complex diaries, meetings, agendas and minute‑taking
- Coordinate reports, correspondence and presentations using Microsoft Office
- Support recruitment processes, including arranging interviews and onboarding
- Oversee staff records, annual leave and sickness systems (ESR)
- Organise training events, meetings and team activities
- Supervise and support Band 3 administrative staff
- Ensure smooth day‑to‑day running of the pharmacy admin office
Requirements
Essential Criteria
- RSA III/NVQ 3 Qualification or equivalent
- GCSE/GCE at grade C or above including English and Maths
- Diploma in Office administration or demonstrable knowledge and experience to diploma level
- Experience of using Microsoft Office (Word, Excel, PowerPoint)
- Experience providing a comprehensive administrative/PA service at a high level
- Experience setting up and using filing/IT systems
- Ability to work unsupervised and make decisions
- Organisation skills
- Good command of English both written & verbal
Desirable Criteria
- NVQ or equivalent in Administration
- Certificate in supervision or management
- Previous experience as Administrator / PA to an Executive Director or similar
- Previous experience within the NHS
- Ability to produce reports, including graphs and statistics
- Welsh language ability (desired)
Other Information
Welsh language ability is desirable. The role requires high confidentiality and discretion. Betsi Cadwaladr University Health Board promotes equality and diversity and is a Disability Confident Employer.
Secretary INTERNAL in Rhyl employer: Betsi Cadwaladr University Health Board
Betsi Cadwaladr University Health Board is an exceptional employer, offering a supportive and dynamic work environment for those seeking to make a meaningful impact in healthcare. With a commitment to employee growth, the organisation provides ample opportunities for professional development and training, alongside a culture that values diversity and inclusivity. Located in North Wales, employees benefit from a collaborative atmosphere while contributing to the well-being of the community.
Contact Details:
Betsi Cadwaladr University Health Board Recruitment Team
