At a Glance
- Tasks: Provide admin support to EBME, manage equipment requests, and assist technical staff.
- Company: Betsi Cadwaladr University Health Board, committed to patient care and staff development.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Welsh speakers are encouraged to apply; we value diversity and inclusivity.
- Why this job: Join a vital team ensuring medical equipment reliability and enhancing patient services.
- Qualifications: NVQ Business Admin Level 3 or equivalent experience; multi-tasking and procurement skills required.
The predicted salary is between 23900 - 25000 £ per year.
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD.
The successful applicant will provide comprehensive administrative support to EBME (Electro Bio-Medical Engineering) in Glan Clwyd Hospital and the Central region of the Health Board. The post requires the ability to prioritise various demands and to work for considerable periods without direct supervision.
You will be responsible for ensuring continuity of patient services by operating the EBME Help Desk, acting as the first point of contact for requests to repair medical equipment, ordering spare parts, handling general enquiries from our service users and providing support to the technical staff with general administrative duties.
Main Duties
- To provide the administrative function in support of the EBME technical staff.
- To ensure accurate, timely information is entered and maintained on the appropriate databases and all records are updated and modified on a daily basis.
- To place requisitions on Oracle and general stores, monitoring and ordering equipment spares for EBME.
- To order and receive goods on Oracle as required and arrange for the return of duplicated goods and complete appropriate correspondence, to chase up any outstanding orders.
- To operate a Reception service for the department and handle customer enquiries as required.
- To receive and process equipment and then distribute as appropriate, maintain accurate documentation and correct labelling of new equipment.
- To work in conjunction with Technicians, arranging for equipment that requires servicing to be returned to the department.
- To raise queries to agencies such as NHS Wales Shared Services Partnership (NWSSP – Employment Services, Supplies, Finance, etc).
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications
Essential Criteria
- NVQ Business Admin Level 3 or equivalent experience
Desirable Criteria
- ECDL
Experience
Essential Criteria
- Experience in a multi-task office
- Experience of procurement and financial mechanisms
Desirable Criteria
- Previous experience in healthcare/engineering service
We are a Disability Confident Employer and are proud to welcome applicants under the Disability Confident Employer scheme.
EBME Admin Support Officer - INTERNAL in Rhyl employer: Betsi Cadwaladr University Health Board
Betsi Cadwaladr University Health Board is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. Located in Glan Clwyd Hospital, the role of EBME Admin Support Officer provides unique opportunities to contribute to vital healthcare services while enjoying a collaborative environment that values diversity and inclusivity. With a commitment to continuous improvement and development, employees are encouraged to enhance their skills and advance their careers within the health board.
Contact Details:
Betsi Cadwaladr University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land EBME Admin Support Officer - INTERNAL in Rhyl
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Betsi Cadwaladr University Health Board.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Betsi Cadwaladr University Health Board.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Betsi Cadwaladr University Health Board, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace EBME Admin Support Officer - INTERNAL in Rhyl
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Betsi Cadwaladr University Health Board.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Betsi Cadwaladr University Health Board.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Betsi Cadwaladr University Health Board. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Betsi Cadwaladr University Health Board. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Betsi Cadwaladr University Health Board’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
