At a Glance
- Tasks: Provide top-notch secretarial support and liaise with various teams across the Health Board.
- Company: Join a dedicated team at Denbigh Infirmary Community Hospital and beyond.
- Benefits: Flexible working environment with opportunities for personal growth and development.
- Other info: Welsh speakers are encouraged to apply; great chance to enhance your skills!
- Why this job: Make a real difference by supporting healthcare management in a dynamic setting.
- Qualifications: NVQ 3 or equivalent experience in administration and secretarial roles required.
The predicted salary is between 30000 - 40000 € per year.
Applicants are invited from hard working and motivated individuals to provide a high quality secretarial and administrative support to the Management Team. You will be expected to communicate and liaise with individuals and different groups of staff across the Health Board and external organisations dealing with sensitive or contentious information. Applicants must be extremely flexible to meet the needs of the service, have a pleasant personality and a positive approach to their work. Applicants must also have a good standard of education, be adaptable and have good organisational skills. Sufficient administration and secretarial experience and knowledge is essential for this role. Location of the post will be Denbigh Infirmary Community Hospital, you will also be requested to work at the Royal Alexandra Hospital and Ruthin Community Hospital. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job:
- Acts as the first point of contact for the management team by telephone, e‑mail, and correspondence or for visitors.
- Makes judgements to act or provide advice on a wide range of matters relating to the work of the area management teams, resolving them or referring them to the most appropriate person during periods when the locality manager is absent from the office.
- Schedules and arranges meetings including the compilation of agenda and the taking and transcribing of meeting minutes. This may include attendance at HR meetings such as investigations and formal disciplinary hearings, where there is a requirement to produce formal notes within a deadline, whilst maintaining strict confidentiality and tact as the meetings may be under difficult circumstances.
Qualifications:
- NVQ 3 Qualification or equivalent experience
- ECDL qualification or equivalent experience
- RSA/OCR Level 3 or equivalent in Word Processing
- Advanced ECDL Certificate
Experience and knowledge:
- Experience at a high level of providing a comprehensive secretarial service.
- Experience of setting up and using filing/IT systems.
- Familiar with office procedures.
Locality Secretary employer: Betsi Cadwaladr University Health Board
As a Locality Secretary at Denbigh Infirmary Community Hospital, you will join a supportive and dynamic team dedicated to providing high-quality healthcare services. Our work culture prioritises flexibility, collaboration, and professional growth, offering opportunities for training and development in a nurturing environment. With the chance to engage with various departments and external organisations, this role not only enhances your administrative skills but also contributes meaningfully to the community's health and wellbeing.
Contact Detail:
Betsi Cadwaladr University Health Board Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Locality Secretary
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Health Board on LinkedIn. A friendly chat can give us insider info about the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to secretarial roles. We can help you with mock interviews to boost your confidence and ensure you nail those tricky scenarios.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio of your previous work, including examples of meeting minutes or reports you've created. This will demonstrate your experience and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we often have exclusive tips and resources available for applicants who apply directly.
We think you need these skills to ace Locality Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your secretarial and administrative experience. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational abilities and flexibility!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Locality Secretary role. Be sure to mention your pleasant personality and positive approach, as these are key traits we’re looking for.
Showcase Your Communication Skills:Since you'll be liaising with various staff and external organisations, it’s important to demonstrate your communication skills in your application. Use clear and concise language, and maybe even share an example of how you've handled sensitive information in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Locality Secretary. Familiarise yourself with the key tasks mentioned in the job description, such as managing communications and scheduling meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained efficiency, especially in high-pressure situations.
✨Practice Confidentiality Scenarios
Given the sensitive nature of the information you'll be handling, think about scenarios where confidentiality is crucial. Prepare to discuss how you would approach these situations, ensuring you convey your understanding of the importance of discretion and tact in your responses.
✨Brush Up on Your Communication Skills
As the first point of contact for the management team, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend to ensure you come across as approachable and professional.
