Team Secretary INTERNAL in Llandudno

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETHI CADWALADR UNIVERSITY HEALTH BOARD

THIS POST IS FIXED TERM/SECONDMENT FOR 9 MONTHS DUE TO MATERNITY COVER.

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

We are currently looking for an experienced and proactive team secretary to join the MH & LD admin team at Llys Dyfrig to support the duty team. The candidate will be enthusiastic and highly motivated with excellent communication and interpersonal skills.

Main duties of the job

• The role will be to provide a comprehensive range of secretarial and administration duties as follows:
• The position requires someone who is a team player, flexible, organised and is able to work well under pressure with the ability to use various data systems accurately.
• Work closely with primary care administrator and provide cover when necessary.
• Check multiple systems and receive referrals into the team from various agencies.
• Complete outcomes after SPoAA meeting each morning and distribute to relevant colleagues/agencies.
• This position also requires excellent communication skills, the ability to meet the demands of working in a busy environment and is able to represent the department with due professionalism.
• The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

We are part of Betsi Cadwaladr University Health Board (BCUHB) North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

• GCSE/O Level Maths & English Grade C or above
• IT qualification or equivalent experience
• NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards
• NHS continuous employment

• Welsh Speaking

• Knowledge of a range of administrative processes
• Experience of working in a busy office environment

• Proficient in use of Microsoft office applications
• Experienced in planning organising and prioritise own workload
• Flexible and adaptable to changing service demands
• Excellent organisational skills
• Minute-taking skills