At a Glance
- Tasks: Manage daily operations and support the Community A&C teams in a dynamic healthcare environment.
- Company: Join Betsi Cadwaladr University Health Board, a leader in promoting equality and diversity.
- Benefits: Competitive salary, supportive work culture, and opportunities for professional growth.
- Other info: Flexible working options and a chance to empower future healthcare professionals.
- Why this job: Make a real difference in healthcare by coordinating placements for aspiring optometrists.
- Qualifications: GCSEs in English and maths, plus experience in administration and team supervision.
The predicted salary is between 30000 - 40000 € per year.
The post holder will deal with day-to-day departmental issues, establish and maintain office systems, and report actions under the guidance of the Community Management team. They will use initiative, judgment, organisational and communication skills to meet tight deadlines. The post holder will line-manage, support and supervise all Community A&C staff employed within the hospital and other teams when delegated.
The holder will be the point of contact for all administrative duties relating to arranging placements in secondary care for optometry higher qualifications across the health board, providing expertise in proactive placement management. Responsibilities include ensuring suitability and capacity of the eye clinic, monitoring and ordering stock, and acting as link with Health Education and Improvement Wales (HEIW) for a smooth transition between academic programme completion and placements. The role involves frequent handling of confidential and sensitive information.
Main Duties- Provide day-to-day office management and supervision for the Community A&C Teams.
- Take formal minutes at a range of meetings.
- Allocate postgraduate optometrists' placements, ensuring the standards and quality requirements are met.
- Discuss placement progress and arrange meetings with trainees and HEIW, escalating any issues to the Placement Lead in HEIW.
- Educated in English and maths to GCSE standard (A–C) or equivalent experience.
- RSA 111 or equivalent/experience.
- NVQ Level 4 in Administration or equivalent/experience.
- Supervisory qualification/experience.
- Understanding of Optometry Services.
- Experience working within the NHS or a Higher Education Institution role.
- Experience administering meetings and diaries.
- Excellent administration, organisational and time-management skills.
- Ability to manage difficult/crisis situations and respond effectively.
- Ability to deliver tight deadlines and prioritise.
- Welsh speaker.
- Excellent knowledge of all Microsoft Office applications and ability to master new applications.
- Ability to work to strict deadlines, prioritise tasks with minimal supervision.
- Note/minute taking.
- Organisation – manage a complex electronic diary requiring frequent adjustment and consultation.
- Shows respect for others' views, encourages colleagues to display our values.
- Motivated to recognise problems and seek solutions, empowering others.
- Shows resilience, adaptability and flexible approach.
- Ability to prioritise.
- Flexible approach to working.
- Ability to travel between sites.
The ability to speak Welsh is desirable; Welsh and/or English speakers are equally welcome to apply.
Recruitment InformationSuccessful applicants will receive all recruitment-related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English. The Betsi Cadwaladr University Health Board promotes equality and diversity and welcomes applicants under the Disability Confident Employer scheme.
Community Site and Placement Coordinator in Holywell Green employer: Betsi Cadwaladr University Health Board
Betsi Cadwaladr University Health Board is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. As a Community Site and Placement Coordinator, you will benefit from a collaborative environment where your contributions are valued, alongside opportunities for career advancement within the NHS. Located in a vibrant community, the health board fosters a commitment to diversity and inclusion, ensuring that all staff feel empowered and respected.
Contact Detail:
Betsi Cadwaladr University Health Board Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Community Site and Placement Coordinator in Holywell Green
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Community Site and Placement Coordinator in Holywell Green
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Community Site and Placement Coordinator. We want to see how you can bring your unique flair to our team!
Show Off Your Organisational Skills:Since this role involves managing placements and office systems, be sure to showcase your organisational prowess in your application. Share examples of how you've successfully juggled multiple tasks or managed tight deadlines in the past.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the position. Remember, less is often more!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and get you one step closer to joining our fantastic team!
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Community Site and Placement Coordinator. Familiarise yourself with the key tasks like managing placements, handling confidential information, and liaising with Health Education and Improvement Wales. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or tight deadlines. Be ready to discuss how you prioritised your workload and maintained efficiency, as this will demonstrate your capability to handle the demands of the position.
✨Prepare for Scenario-Based Questions
Expect to be asked about how you'd handle specific situations, especially those involving crisis management or difficult conversations. Think of scenarios where you've had to use your judgement and initiative, and be prepared to explain your thought process and the outcomes. This will highlight your problem-solving skills and adaptability.
✨Practice Your Communication Skills
As a point of contact for various stakeholders, strong communication is key. Practice articulating your thoughts clearly and concisely. You might even want to rehearse taking minutes or summarising meetings, as these are part of the job. Showing that you can communicate effectively will set you apart from other candidates.
