At a Glance
- Tasks: Provide top-notch secretarial support and liaise with various teams across the Health Board.
- Company: Join a supportive health organisation dedicated to quality care.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Welsh speakers are encouraged to apply; dynamic team environment awaits!
- Why this job: Make a real difference in healthcare while developing your administrative skills.
- Qualifications: NVQ 3 or equivalent experience in secretarial roles required.
The predicted salary is between 26300 - 27890 € per year.
Applicants are invited from hard working and motivated individuals to provide a high quality secretarial and administrative support to the Management Team. You will be expected to communicate and liaise with individuals and different groups of staff across the Health Board and external organisations dealing with sensitive or contentious information. Applicants must be extremely flexible to meet the needs of the service, have a pleasant personality and a positive approach to their work. Applicants must also have a good standard of education, be adaptable and have good organisational skills. Sufficient administration and secretarial experience and knowledge is essential for this role. Location of the post will be Denbigh Infirmary Community Hospital, you will also be requested to work at the Royal Alexandra Hospital and Ruthin Community Hospital. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job:
- Acts as the first point of contact for the management team by telephone, e‑mail, and correspondence or for visitors.
- Makes judgements to act or provide advice on a wide range of matters relating to the work of the area management teams, resolving them or referring them to the most appropriate person during periods when the locality manager is absent from the office.
- Schedules and arranges meetings including the compilation of agenda and the taking and transcribing of meeting minutes. This may include attendance at HR meetings such as investigations and formal disciplinary hearings, where there is a requirement to produce formal notes within a deadline, whilst maintaining strict confidentiality and tact as the meetings may be under difficult circumstances.
Qualifications:
- NVQ 3 Qualification or equivalent experience
- ECDL qualification or equivalent experience
- RSA/OCR Level 3 or equivalent in Word Processing
- Advanced ECDL Certificate
Experience and knowledge:
- Experience at a high level of providing a comprehensive secretarial service.
- Experience of setting up and using filing/IT systems.
- Familiar with office procedures & deadlines.
- Previous experience of working as a personal secretary.
- Previous experience of working within the NHS.
Skills:
- Ability to work unsupervised and make decisions.
- Good command of the English Language both written and verbal.
- Ability to produce reports.
- Confident in all aspects of office practice.
Knowledge:
- Ability to take minutes.
- Ability to travel between sites in a timely manner.
Other:
- Ability to work as part of a team.
- A flexible approach towards the demands of the workplace.
- Welsh speaking.
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£26,300 to £27,890 a year per annum, pro rata.
Locality Secretary in Denbigh employer: Betsi Cadwaladr University Health Board
Join our dedicated team at Denbigh Infirmary Community Hospital, where we prioritise a supportive work culture that values flexibility and collaboration. As a Locality Secretary, you will benefit from opportunities for professional growth within the NHS, while contributing to meaningful healthcare services in a community-focused environment. We offer competitive salaries and the chance to work across multiple sites, ensuring a dynamic and enriching experience for all staff.
Contact Detail:
Betsi Cadwaladr University Health Board Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Locality Secretary in Denbigh
✨Tip Number 1
Network like a pro! Reach out to your contacts in the health sector and let them know you're on the lookout for a Locality Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the Health Board and understand their values and mission. Be ready to discuss how your skills in secretarial support and organisation can help them achieve their goals.
✨Tip Number 3
Show off your flexibility! During interviews, highlight your ability to adapt to changing situations and your experience in handling sensitive information. This will demonstrate that you're the perfect fit for the dynamic environment of the NHS.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Locality Secretary in Denbigh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your secretarial and administrative experience. We want to see how your skills match the specific requirements of the Locality Secretary role, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills:Since this role involves liaising with various staff and external organisations, it’s crucial to demonstrate your strong communication abilities. Use clear and concise language in your application, and maybe even include examples of how you've effectively communicated in previous roles.
Highlight Your Flexibility:Flexibility is key for this position, so make sure to mention any experiences where you’ve adapted to changing circumstances or taken on varied tasks. We love seeing candidates who can roll with the punches and keep a positive attitude!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s super easy, and you’ll be able to track your application status. Plus, it shows us that you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Locality Secretary. Familiarise yourself with the key tasks mentioned in the job description, such as managing communications and scheduling meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, especially in high-pressure situations.
✨Demonstrate Flexibility and Adaptability
The job calls for someone who can adapt to changing needs. Think of instances where you've had to adjust your plans or approach to meet unexpected challenges. Highlight your willingness to travel between different sites and your ability to work under varying circumstances.
✨Communicate Effectively
As a Locality Secretary, you'll be the first point of contact for the management team. Practice articulating your thoughts clearly and confidently. If you speak Welsh, don’t hesitate to mention it during the interview, as it’s a desirable skill for the role. Good communication will set you apart!
