At a Glance
- Tasks: Deliver high-quality medical secretarial and admin support to healthcare professionals.
- Company: Join the dedicated team at Betsi Cadwaladr University Health Board.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Flexible working approach and a chance to work in a dynamic healthcare setting.
- Why this job: Make a real difference in patient care while developing your administrative skills.
- Qualifications: Must have medical secretary experience and strong organisational skills.
The predicted salary is between 37338 - 44962 £ per year.
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD.
The post-holder will need previous Medical Secretary experience, excellent time management skills, be well organised and be able to prioritise workload demands to meet strict deadlines while producing work to the highest standards. The post-holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor, junior medical team, specialist nursing teams and other health professionals. The post-holder will be responsible for the guidance, supervision and direction of the admin team, dealing with appropriate day-to-day issues to oversee the smooth running of the department and providing support to the line manager. The post-holder must also have the ability to work both independently and as part of a team, using discretion, judgement and initiative. Excellent written and verbal communication skills are essential, together with a keen eye for detail and the ability to process and generate urgent and routine correspondence. The candidate must be able to maintain patient confidentiality and ensure a high standard of customer care at all times. A flexible approach to work is essential to meet the demands of the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Person Specification
- Qualifications
- Essential Criteria
- NVQ Business Administration L4 or equivalent experience or City & Guilds (AMSPAR) Level 3 Diploma in Medical Administration or equivalent medical secretary experience
- RSA / OCR level 3 or equivalent experience or qualification in typing
- Competent user of Microsoft applications
- Desirable Criteria
- Management qualification or willingness to work towards one
- Experience
- Essential Criteria
- Experience of coordinating administration activities.
- Experience of working as a medical secretary.
- Experience of organising workload and people.
- Minute taking experience.
- Desirable Criteria
- Previous NHS experience.
- Skills
- Essential Criteria
- Excellent communication skills.
- Advanced typing skills.
- Will work unsupervised.
- Excellent organisational skills.
- Knowledge
- Essential Criteria
- Knowledge of medical terminology.
- Desirable Criteria
- ESR Self Service (or equivalent experience using it).
- Personal Qualities
- Essential Criteria
- Good team working ethic.
- Enthusiasm and commitment.
- Proactive and positive attitude.
- Other Relevant Requirements
- Essential Criteria
- If required, be able to travel between sites relevant to the demands of the post.
- Desirable Criteria
- Welsh speaker.
Senior Medical Secretary & Admin Lead - INTERNAL in Conwy employer: Betsi Cadwaladr University Health Board
Betsi Cadwaladr University Health Board is an exceptional employer that prioritises the well-being and professional development of its staff. With a strong commitment to delivering high-quality healthcare, employees benefit from a supportive work culture that encourages teamwork and flexibility, alongside opportunities for career advancement within the NHS framework. Located in North Wales, the organisation not only values diversity, including the ability to communicate in Welsh, but also fosters an environment where every team member can thrive and contribute meaningfully to patient care.
Contact Details:
Betsi Cadwaladr University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Medical Secretary & Admin Lead - INTERNAL in Conwy
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Betsi Cadwaladr University Health Board.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Betsi Cadwaladr University Health Board.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Betsi Cadwaladr University Health Board, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Senior Medical Secretary & Admin Lead - INTERNAL in Conwy
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Betsi Cadwaladr University Health Board.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Betsi Cadwaladr University Health Board.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Betsi Cadwaladr University Health Board. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Betsi Cadwaladr University Health Board. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Betsi Cadwaladr University Health Board’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
