At a Glance
- Tasks: Provide high-level admin support to the Women’s Services Senior Leadership Team.
- Company: Join the largest health organisation in Wales, dedicated to community and patient care.
- Benefits: Supportive work environment with a commitment to equality and diversity.
- Other info: Opportunities for professional growth and development within the NHS.
- Why this job: Be the key contact for impactful leadership in healthcare services.
- Qualifications: Experience in administration and excellent communication skills required.
The predicted salary is between 30000 - 40000 € per year.
The role provides high‑level secretarial and administrative support to the Women’s Services Senior Leadership Team within Betsi Cadwaladr University Health Board, ensuring the smooth and efficient operation of the service. A key responsibility includes the proactive management of the Director’s diary, coordinating, scheduling, and rescheduling appointments to support effective time management and organisational priorities. The post holder will act as the point of contact for the Director of Women’s Services and the wider team, handling all incoming telephone calls, emails, correspondence, and in‑person enquiries. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main Duties
- First point of contact for the Director of Women’s Services and wider team by telephone, e‑mail, and correspondence or for visitors.
- Providing advice on a wide range of matters related to the work of the Director of Women’s Services and their team, resolving them or referring them to the most appropriate person during periods when they are absent from the office.
- Schedules and arranges meetings including the compilation of agenda and the taking and transcribing of formal minutes.
- Manages the diary of the Director of Women’s Services including the scheduling and rescheduling of appointments.
- Provides a Senior Secretary role to the Director of Women’s Services and Service Managers, including diary management, arranging travel, arranging and rearranging meetings.
- Monitoring the Microsoft Outlook email inbox of the Director of Women’s Services daily, flagging up urgent issues and replying on behalf of when able / necessary.
- In times of absence, deals with emails, replies on behalf of or forwards to relevant colleagues for action.
- Responsible for arranging workshops, training events and large conferences with attendees from within BCUHB and external.
- Ensures the smooth running of all, booking speakers, booking venues internal and external, catering, arranging IT systems, co‑ordinating presentations, design and production of programmes and flyers, promotion, registering of attendees, and feedback.
Working for our organisation
We are the largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Person Specification
Qualifications & Knowledge
Essential criteria
- RSA III / NVQ 3 Qualification or equivalent Diploma in Office administration or experience to diploma level
- Typewriting/word processing qualification
- Advanced knowledge of word processing, spreadsheet and presentation packages
- Ability to take minutes
Desirable criteria
- NVQ or equivalent in Administration
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint
Experience
Essential criteria
- Experience at a high level of providing a comprehensive administrative/PA service
Desirable criteria
- Previous experience of working as Administrator / PA to an Executive Director or equivalent
- Previous experience of working within the NHS
Skills & Attributes
Essential criteria
- Excellent communication skills
- Ability to work unsupervised and make decisions
- Organisation skills
Desirable criteria
- Welsh Language Skills
Administrator/ Senior Secretary in Bangor employer: Betsi Cadwaladr University Health Board
Betsi Cadwaladr University Health Board is an exceptional employer, offering a supportive work environment that prioritises employee growth and development. As the largest health organisation in Wales, we provide comprehensive training opportunities and promote a culture of equality and diversity, ensuring that all staff feel valued and empowered. Join us in making a meaningful impact on the health services for a population of around 700,000, while enjoying the benefits of working within a dedicated and engaged leadership team.
Contact Detail:
Betsi Cadwaladr University Health Board Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator/ Senior Secretary in Bangor
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Women’s Services team. A friendly chat can open doors and give you insights that might just land you that interview.
✨Tip Number 2
Prepare for the interview by researching the organisation and its values. Knowing what Betsi Cadwaladr University Health Board stands for will help you align your answers and show you're genuinely interested in being part of the team.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you get comfortable with common questions and refine your responses, making you feel more confident when it’s your turn.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrator/ Senior Secretary in Bangor
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrator/Senior Secretary. Highlight your experience in diary management, communication skills, and any relevant qualifications. We want to see how your background fits with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Women’s Services team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Show Off Your Skills:Don’t forget to showcase your organisational skills and ability to manage multiple tasks. We love candidates who can demonstrate their proficiency in Microsoft Office and any other relevant software. Make it clear how you can contribute to our smooth operations!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities, especially around diary management and communication. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
As the first point of contact for the Director, strong communication is crucial. Prepare examples of how you've effectively handled inquiries or resolved issues in previous roles. Practising clear and concise responses will also help you shine during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss your experience with scheduling and managing multiple tasks. You might be asked about how you prioritise your workload or handle conflicting appointments, so have specific examples at hand that showcase your organisational prowess.
✨Emphasise Your Adaptability
In a dynamic environment like the NHS, being adaptable is key. Share instances where you’ve successfully adjusted to changes or unexpected challenges in your previous roles. This will show that you can thrive in a fast-paced setting.
