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- Tasks: Be the go-to person for the Director, managing calls, emails, and meetings.
- Company: Join a supportive team in Women's Services within the NHS.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Embrace diversity and equality in a dynamic work environment.
- Why this job: Make a difference by supporting vital services and enhancing women's health.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities include being the first point of contact for the Director of Women's Services and the wider team, handling telephone calls, emails, correspondence, and in‑person enquiries, and providing advice on a wide range of matters, resolving or referring them to the appropriate person. The role involves scheduling and arranging meetings, compiling agendas, and transcribing formal minutes. Additionally, it includes managing the diary of the Director of Women's Services, including scheduling and rescheduling appointments.
The position provides a Senior Secretary role to the Director and Service Managers, which encompasses diary management, travel arrangements, meeting arrangements, monitoring the Director’s Microsoft Outlook inbox, flagging urgent issues, and replying on behalf or forwarding emails. Responsibilities also extend to arranging workshops, training events, and large conferences with internal and external attendees, which includes booking speakers, venues, catering, IT systems, coordinating presentations, designing and producing programmes and flyers, promotion, registration of attendees, and feedback collection.
Qualifications:
- RSA III / NVQ 3 qualification or equivalent.
- Diploma in Office Administration or experience to diploma level.
- Typewriting/word‑processing qualification.
- Advanced knowledge of word‑processing, spreadsheet, and presentation packages.
- Ability to take minutes.
- NVQ or equivalent in Administration (Desirable).
- Comprehensive knowledge of Windows, Word, Excel, PowerPoint.
- Experience at a high level providing a comprehensive administrative/PA service.
- Previous experience of working as an Administrator/PA to an Executive Director or equivalent (Desirable).
- Previous experience within the NHS.
- Excellent communication skills.
- Ability to work unsupervised and make decisions.
- Organisation skills.
- Welsh Language Skills (Desirable).
We are committed to promoting equality and diversity and welcome applicants under the Disability Confident Employer scheme.
Administrator/ Senior Secretary employer: Betsi Cadwaladr University Health Board
Contact Detail:
Betsi Cadwaladr University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/ Senior Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector or even those who work in administrative roles. A friendly chat can lead to insider info about job openings that might not be advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration and secretarial duties. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Show off your skills! Bring along examples of your previous work, like agendas you've created or minutes you've taken. This will demonstrate your capabilities and give you an edge over other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Administrator/ Senior Secretary
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your qualifications and experience that match the job description. We want to see how your skills in diary management, communication, and organisation can shine through!
Tailor Your Application: Don’t just send a generic application! We love it when you personalise your cover letter and CV to reflect the specific responsibilities of the Administrator/Senior Secretary role. It shows us you’re genuinely interested.
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, so make sure your points are easy to read and get straight to the point about your relevant experience.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Betsi Cadwaladr University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator/Senior Secretary position. Familiarise yourself with diary management, meeting arrangements, and the specific software mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Communication Skills
As the first point of contact for the Director, excellent communication is key. Prepare examples of how you've effectively handled enquiries or resolved issues in previous roles. Practising clear and concise responses will demonstrate your ability to communicate well under pressure.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your organisational skills, especially in managing multiple tasks like scheduling meetings and arranging events. Consider sharing a specific instance where your organisational skills made a significant impact. This will highlight your capability to juggle various responsibilities efficiently.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions about the team dynamics, the Director's expectations, or upcoming projects. This not only shows your interest but also helps you gauge if the role is the right fit for you. Plus, it gives you a chance to engage in a meaningful conversation.