Finance Administrator (Accounts Assistant) in Ramsgate

The Finance Administrator will provide professional financial and administrative support to the Finance Team, ensuring the smooth operation of accounting, reporting, and transactional processes. The role combines accuracy, attention to detail, and effective communication to maintain financial integrity across the organisation. The post-holder will work closely with operational managers, the Senior Management Team, and external stakeholders to ensure timely processing of financial information and compliance with internal controls and governance standards.

Key Responsibilities

• Financial Administration
  • Process and manage day-to-day financial transactions including invoices, purchase orders, and expense claims.
  • Maintain accurate financial records and filing systems in line with organisational policies and data protection requirements.
  • Reconcile accounts and perform basic ledger entries to support financial reporting.
  • Assist with payroll processing, ensuring timely and accurate payments.
  • Support month-end and year-end accounting processes.
• Reporting & Compliance
  • Prepare financial reports, summaries, and spreadsheets for internal teams and management.
  • Assist in monitoring budgets, expenditure, and variance reports.
  • Support compliance with statutory, audit, and regulatory requirements.
  • Provide information and documentation to support internal and external audits.
  • Support site KPIs by ensuring accurate and timely financial processing, maintaining compliance with audit and regulatory standards, and providing reporting that enables operational managers and senior leadership to meet budget, expenditure, and efficiency targets.
• Stakeholder Liaison
  • Act as a point of contact for internal and external stakeholders on financial queries.
  • Work collaboratively with operational teams to ensure accurate and timely financial processing.
  • Support communication with suppliers, contractors, and other financial partners.
• Systems & Process Improvement
  • Maintain and update financial systems and databases.
  • Identify opportunities for improved efficiency and accuracy in finance processes.
  • Support implementation of new finance procedures, software, or tools.

Essential Criteria

• Proven experience in finance administration, accounts, or bookkeeping.
• Strong numerical and analytical skills.
• Excellent attention to detail and organisational skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and finance software.
• Ability to maintain confidentiality and professionalism.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Commitment to DrPA Secures CARE ethos.

Desirable Criteria

• Experience working in secure, operational, or public sector environments.
• Knowledge of payroll, VAT, or procurement processes.
• Experience with financial reporting and budgeting.
• Familiarity with compliance and audit requirements in regulated organisations.

Benefits

• Pension salary scheme available.
• Employee Assistance Programme (EAP): confidential 24/7 support.
• Access to perks at work.

Legal and Compliance Requirements

• Disclosure and Barring Service (DBS) check and Counter Terrorism Clearance (CTC) process required.
• Must comply with the Rehabilitation of Offenders Act (Exceptions Order) 1975.
• Applicants must be residing in the United Kingdom for the last five years with no more than a 28-day break outside the UK and no gaps in employment during this time.